Executive Assistant & Team Coordinator

Burgess Hodgson LLP; Canterbury; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

Burgess Hodgson LLP in Canterbury is seeking a highly organised Personal Assistant & Team Coordinator to support three partners and their accounting teams. The role is office-based, 37.5 hours per week, with hours from 9:00 to 17:30, Monday to Friday.

You will provide comprehensive administrative assistance, coordinate meetings, arrange partner travel, and manage client communications, while maintaining confidentiality and high professional standards.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Team Coordinator.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organisational skills with the ability to prioritise tasks and manage multiple responsibilities.
• Exceptional communication skills, both written and verbal, with a polished and professional phone manner.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work well under pressure and meet deadlines.

Responsibilities

• Provide comprehensive administrative support to three partners and accounting teams.
• Coordinate meetings (virtual and face-to-face), prepare agendas, save minutes and follow up on actions.
• Arrange partner travel including transport, accommodation and restaurants; assist with timesheets, mileage, and expenses; raise invoices/credit notes where needed.
• Serve as primary contact for clients, manage calls and emails; onboarding new clients and maintaining records.
• Facilitate communication and workflow between partners and teams to ensure deadlines are met.

Skills

Microsoft Office

Organisation

Communication

Discretion

Tools

CRM systems

Project management tools

Job description

Burgess Hodgson LLP in Canterbury is seeking a highly organised Personal Assistant & Team Coordinator to support three partners and their accounting teams. The role is office-based, 37.5 hours per week, with hours from 9:00 to 17:30, Monday to Friday.

You will provide comprehensive administrative assistance, coordinate meetings, arrange partner travel, and manage client communications, while maintaining confidentiality and high professional standards.