Executive PA & Office Experience Lead

Ontic Engineering & Manufacturing Limited; England; On-site; GBP 28,000 - 36,000; Full time

Job summary

Ontic Engineering & Manufacturing Limited is seeking an organised PA & Office Manager to support the Site General Manager, Regional SVP and leadership teams. You will coordinate diary management, travel, meetings and office operations, ensuring a welcoming and efficient environment across the site.

You’ll manage suppliers, meetings, events and communications, while partnering with HR and Facilities to support employee experience and site initiatives.

Qualifications

• Around 3–5 years’ experience in an administrative, PA, business support or office management role.
• A qualification in business administration, communications or a related discipline, or equivalent practical experience.
• Exceptional attention to detail and a proactive, can-do approach.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Experience coordinating and delivering meetings and events.
• Excellent communication and interpersonal skills.
• Strong problem-solving and analytical abilities.
• The confidence to work independently, take ownership and use your initiative.
• Strong Microsoft Office skills, including Excel.
• Experience using SAP Concur would be advantageous.

Responsibilities

• Provide comprehensive PA support to the Site General Manager, including diary and inbox management, travel bookings, calendar coordination and general administrative support.
• Coordinate meetings by organizing rooms, Teams calls, catering and welcomes for visitors.
• Provide administrative support to Site and Regional Leadership Teams at the site.
• Provide PA support to the Regional SVP, including diary management, meeting coordination, travel arrangements and expense management.
• Coordinate Site Leadership meetings, including venue bookings, invitations and catering.
• Help create and maintain a welcoming, organised working environment.
• Oversee meeting rooms and refreshments, manage office supplies and stock levels.
• Coordinate travel accounts and bookings, and support travel between Ontic sites.

Skills

Organisational skills

Communication

Problem solving

Independent work

Time management

Education

Business administration qualification or related discipline

Tools

Microsoft Office (Excel)

SAP Concur

Job description

Ontic Engineering & Manufacturing Limited is seeking an organised PA & Office Manager to support the Site General Manager, Regional SVP and leadership teams. You will coordinate diary management, travel, meetings and office operations, ensuring a welcoming and efficient environment across the site.

You’ll manage suppliers, meetings, events and communications, while partnering with HR and Facilities to support employee experience and site initiatives.