Executive PA & Office Admin (6-Month Contract)

Biodiverse Consulting Ltd; Newcastle upon Tyne; On-site; GBP 21,000 - 30,000; Full time

Job summary

Biodiverse Consulting Ltd. in Newcastle upon Tyne seeks an experienced Business Administrator to provide essential people administration, office coordination and compliance support for a six-month period. The role focuses on business continuity and daily operations, reporting to the Operations Manager.

You will coordinate recruitment administrative tasks, onboarding, and maintain accurate records while supporting IT, facilities and health & safety teams to keep the office running smoothly.

Qualifications

• Proven experience in business administration or office coordination.
• Experience coordinating recruitment, onboarding or employee records.
• Experience maintaining confidential, auditable records.
• Strong practical knowledge of Microsoft 365 and Windows Office.
• Excellent written and verbal communication, including proofreading.

Responsibilities

• Coordinate recruitment administration, including interview scheduling and candidate correspondence.
• Prepare offer letters, employment contracts and starter documentation.
• Coordinate Right to Work evidence, onboarding and induction activities.
• Maintain employee records and HR systems (joiner, changes, absence, leaver).
• Coordinate mandatory training administration and maintain training records.
• Monitor shared mailboxes and direct inquiries to colleagues as needed.
• Order office supplies and coordinate routine office requirements.
• Provide document preparation, proofreading and ad hoc admin support.
• Plan and complete monthly office audits using Biodiverse process and logs.
• Act as admin contact for IT, facilities, health & safety and other suppliers.
• Provide PA support to the Managing Director including diary and travel arrangements.
• Maintain an organised forward schedule of the MD's engagements.
• Undertake other reasonable admin duties and adhere to Health & Safety policies.

Skills

Business administration

Office coordination

Recruitment administration

Onboarding support

Document management

Communication

Planning & prioritization

Attention to detail

Tools

Microsoft 365

Microsoft Office

Job description

Biodiverse Consulting Ltd. in Newcastle upon Tyne seeks an experienced Business Administrator to provide essential people administration, office coordination and compliance support for a six-month period. The role focuses on business continuity and daily operations, reporting to the Operations Manager.

You will coordinate recruitment administrative tasks, onboarding, and maintain accurate records while supporting IT, facilities and health & safety teams to keep the office running smoothly.