Temporary PA/Team Administrator Newcastle

Office Angels; North East; On-site; GBP 36,000 - 41,000; Full time

Benefits offered by this job

Weekly pay

Pension scheme with employer

Eye care vouchers

Discount vouchers

Job summary

Office Angels in Newcastle City Centre is seeking a highly organised PA / Team Administrator on a temporary rolling contract. You will support senior management and the wider team with diary management, correspondence and reporting.

The role requires accuracy, confidentiality and the ability to juggle multiple priorities in a busy office, with 35 hours per week and an 8-4 or 9-5 shift. Free onsite parking offered.

Qualifications

• Experience in a senior administrative/PA or team support role.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time management skills.
• Strong verbal and written communication abilities.
• Experience managing diaries, meetings and correspondence.
• Ability to prioritise workload and meet deadlines.
• Maintain confidentiality at all times.
• Professional and approachable interpersonal skills.
• Experience working in a fast-paced environment.

Responsibilities

• Provide full administrative support to senior management and wider team.
• Manage busy diaries, schedule appointments and coordinate meetings.
• Handle incoming emails, calls and correspondence professionally.
• Maintain electronic filing systems and up-to-date records.
• Prepare documents, reports and presentations as required.
• Organise meetings, events and conferences, including venues and attendees.
• Ensure high accuracy and confidentiality in all tasks.
• Act as a point of contact for internal and external stakeholders.
• Support recruitment events and creation of communications materials.
• Provide project support for ongoing initiatives.

Skills

Senior experience

MS Office

Diary management

Communication skills

Organisational skills

Confidentiality

Fast-paced environment

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Temporary PA / Team Administrator

Location: Newcastle City Centre (Free Onsite Parking)
Contract: Temporary, Month-by-Month Rolling Contract
Hours: 35 hours per week, Monday to Friday (8:00am-4:00pm or 9:00am-5:00pm)
Pay Rate: 20.23 per hour paid on a weekly basis through Office Angels
Start Date: ASAP

The Role

We are currently recruiting for an experienced and highly organised PA / Team Administrator to provide comprehensive administrative support within a busy professional office environment. This is a varied role requiring excellent organisational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality.

Working closely with senior management and wider teams, you will play a key role in ensuring the smooth day-to-day running of administrative operations.

Key Responsibilities:

Administrative & PA Support

• Provide full administrative support to senior management and wider team members.
• Manage busy diaries, schedule appointments and coordinate meetings.
• Handle incoming emails, telephone calls and correspondence, responding appropriately and professionally.
• Maintain electronic filing systems and ensure records are kept up to date.
• Create, update and manage case files and administrative records.
• Prepare documents, reports and presentations as required.
• Organise meetings, events and conferences, including arranging venues, materials and attendee communications.
• Ensure all work is completed with a high level of accuracy and confidentiality.

Communication & Stakeholder Management

• Act as a key point of contact for internal and external stakeholders.
• Respond to enquiries via telephone and email, providing information and guidance where appropriate.
• Build and maintain positive working relationships with colleagues and external contacts.
• Support with research and information gathering when required.

Events & Project Support

• Assist with the coordination and delivery of recruitment events, campaigns, seminars and conferences.
• Support the creation of newsletters, leaflets and other communication materials.
• Provide administrative support for ongoing projects and initiatives.

Candidate Requirements:

Essential Skills & Experience

• Previous experience within a senior administrative, PA or team support role.
• Strong Microsoft Office skills including Word, Excel, Outlook and PowerPoint.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills.
• Experience managing diaries, meetings and correspondence.
• Ability to prioritise workload and manage conflicting deadlines.
• Excellent attention to detail and accuracy.
• Ability to maintain confidential information at all times.
• Strong interpersonal skills with a professional and approachable manner.
• Experience working within a fast-paced environment.

Why Work With Us?

We believe in supporting our members, and we offer some fantastic benefits:

• Direct employment through us, ensuring ongoing support throughout your contract.
• Access to discount vouchers for many high street brands-treat yourself!
• Eye care vouchers to keep your vision sharp.
• Weekly pay for your convenience.
• Pension scheme option with employer contributions.
• Paid annual leave (accrued weekly).

Due to the volume of applications, we are unable to provide individual feedback.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.