Business Administrator

Biodiverse Consulting Ltd; Newcastle upon Tyne; On-site; GBP 21,000 - 30,000; Full time

Job summary

Biodiverse Consulting Ltd. in Newcastle upon Tyne seeks an experienced Business Administrator to provide essential people administration, office coordination and compliance support for a six-month period. The role focuses on business continuity and daily operations, reporting to the Operations Manager.

You will coordinate recruitment administrative tasks, onboarding, and maintain accurate records while supporting IT, facilities and health & safety teams to keep the office running smoothly.

Qualifications

• Proven experience in business administration or office coordination.
• Experience coordinating recruitment, onboarding or employee records.
• Experience maintaining confidential, auditable records.
• Strong practical knowledge of Microsoft 365 and Windows Office.
• Excellent written and verbal communication, including proofreading.

Responsibilities

• Coordinate recruitment administration, including interview scheduling and candidate correspondence.
• Prepare offer letters, employment contracts and starter documentation.
• Coordinate Right to Work evidence, onboarding and induction activities.
• Maintain employee records and HR systems (joiner, changes, absence, leaver).
• Coordinate mandatory training administration and maintain training records.
• Monitor shared mailboxes and direct inquiries to colleagues as needed.
• Order office supplies and coordinate routine office requirements.
• Provide document preparation, proofreading and ad hoc admin support.
• Plan and complete monthly office audits using Biodiverse process and logs.
• Act as admin contact for IT, facilities, health & safety and other suppliers.
• Provide PA support to the Managing Director including diary and travel arrangements.
• Maintain an organised forward schedule of the MD's engagements.
• Undertake other reasonable admin duties and adhere to Health & Safety policies.

Skills

Business administration

Office coordination

Recruitment administration

Onboarding support

Document management

Communication

Planning & prioritization

Attention to detail

Tools

Microsoft 365

Microsoft Office

Job description

To provide essential people administration, office coordination and compliance support, ensuring the smooth day-to-day operation of Biodiverse Consulting during a six-month period.

The postholder will act as the first point of contact for routine administrative matters, provide practical PA support to the Managing Director, maintain accurate records, coordinate key suppliers and facilities, and complete monthly office audits. The role is deliberately focused on business continuity and excludes marketing activity, strategic management-system ownership and business transformation projects.

Job Description

• Coordinate recruitment administration, including interview scheduling, candidate correspondence, reference requests and pre-employment documentation.


• Prepare Offer letters, employment contracts and new starter documentation using approved templates and management instructions.


• Coordinate Right to Work evidence, onboarding and induction activities, ensuring required information is complete.


• Maintain employee records and HR systems, including joiner, change, absence, probation and leaver administration.


• Coordinate mandatory training administration and maintain accurate training records and reminders.


• Monitor shared business mailboxes and general enquiries, responding or directing matters to the appropriate colleague.


• Order office supplies and consumables and coordinate routine office requirements.


• Provide document preparation, proofreading, formatting and ad hoc administrative support to colleagues.


• Plan and complete monthly office audits using the approved Biodiverse process and records. Recording findings, maintaining action logs and following up to ensure actions are completed.


• Act as the administrative contact for IT support, facilities, health and safety advisers and other operational suppliers.


• Provide PA support to the Managing Director, including diary coordination, meeting arrangements, travel and accommodation bookings, appointment logistics and preparation of relevant information.


• Maintain an organised forward schedule of the Managing Director's engagements, and deadlines.


• Undertake other reasonable administrative duties consistent with the purpose and level of the fixed-term role.


• Adherence to company Health and Safety policies, practices, processes and procedures.

Person Specification

• Proven experience in business administration, office coordination or a comparable support role.


• Experience coordinating recruitment, onboarding or employee administration.


• Experience maintaining confidential, accurate and auditable records.


• Strong practical knowledge of Microsoft 365 and Windows Office applications.


• Excellent written and verbal communication, including proofreading and document preparation.


• Ability to plan and complete recurring checks, maintain action logs and follow up agreed actions.


• Ability to manage competing priorities independently and know when to escape.


• For further information on this role, please take the time to review the Applicant Pack on the 'Join Us' section of our website.

Company Overview

Launched in 2019, Biodiverse Consulting has grown rapidly to become one of the UK's leading providers of biodiversity and ecology consultancy to the built environment and construction world. We work with a range of national clients to enhance nature and biodiversity.

Our 30-person and growing team is made up of experienced environmental experts and support staff who are committed to exemplary and sustainable placemaking that benefits communities, people and nature. Our head office is located in a stunning Grade II listed building in Newcastle, and in 2025 we expanded with the opening of new offices in Kent.

An exciting opportunity has arisen for an experienced, enthusiastic & organised Business Administrator to join us and play an integral part in the smooth running of this fast-paced business. The successful candidate will report to the Operations Manager, working alongside the Senior Management team to support business processes to optimise office efficiency and welcome clients.

Find out more: www.biodiverseconsulting.co.uk

Closing Date: 30th October 2026

Job Types: Full-time, 6 months fixed-term. Part-time hours considered