Executive Operations & Property Associate (PA role)

OakNorth; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

OakNorth is seeking a highly organised administrative professional to support senior leaders in daily property and project workflows. You will coordinate projects, manage budgets and deadlines, and liaise with contractors and suppliers to ensure smooth delivery.

The role offers exposure to property sales, lettings and refurbishments, with a fast-paced environment that rewards initiative and accuracy. Strong communication and multitasking skills are essential for success.

Qualifications

• 2–3 years’ experience in an administrative, executive support or coordination role.
• Bachelor’s degree or equivalent experience.
• Confident using Excel and comfortable working with numbers, invoices and budgets.
• Highly organised with exceptional attention to detail.
• Able to manage multiple priorities and follow tasks through to completion.
• Proactive, self-starting attitude and ability to take initiative.
• Comfortable dealing with senior stakeholders, contractors, suppliers and external partners.
• Strong written and verbal communication skills.
• Practical, dependable and able to work in a fast-moving environment.
• Portuguese language skills would be advantageous but are not essential.

Responsibilities

• Provide day-to-day administrative support.
• Maintain accurate Excel trackers, records and documentation.
• Track invoices, manage budgets and ensure accurate payments.
• Manage meetings, appointments and ad hoc requests.
• Assist with sales, lettings and refurbishment of properties.
• Handle tenant issues professionally and promptly.
• Act as key contact between site managers, builders and suppliers for timely delivery.
• Keep senior leaders updated on progress and actions.
• Take ownership of ad hoc admin and operational tasks.

Skills

Administrative experience

Executive support

Coordination

Excel

Budgeting

Attention to detail

Multitasking

Stakeholder communication

Proactive attitude

Portuguese language (advantage)

Education

Bachelor’s degree or equivalent

Job description

About The Role

We’re looking for a highly organised, proactive and dependable candidate to support senior leaders in the day-to-day running of property and project workflows. This is a hands‑on role for someone who enjoys making things happen. You’ll organise, follow up, coordinate projects and suppliers, keep track of costs and deadlines, and make sure nothing falls through the cracks. Alongside traditional administrative responsibilities, you’ll gain exposure to property sales, lettings and refurbishments, working directly with senior stakeholders, contractors, suppliers and other external partners.

What You’ll Be Doing

• Providing day to day administrative support
• Maintaining accurate Excel trackers, records and documentation
• Tracking invoices, managing budgets, and ensuring accurate payments
• Managing meetings, appointments and ad hoc requests as required
• Assisting with the sales, lettings, and refurbishment of properties
• Handling tenant issues professionally and promptly
• Acting as a key point of contact between site managers, builders, and suppliers to ensure timely project delivery
• Keeping senior leaders updated on progress, outstanding actions and potential issues
• Taking ownership of a wide variety of ad hoc administrative and operational tasks

What We’re Looking For

• 2–3 years’ experience in an administrative, executive support or coordination role
• Bachelor’s degree or equivalent experience
• Confident using Excel and excellent working with numbers, invoices and budgets
• Highly organised, with exceptional attention to detail
• Able to manage multiple priorities and follow tasks through to completion
• A proactive, self-starting attitude, you’re someone who takes initiative and gets things done
• Comfortable dealing with senior stakeholders, contractors, suppliers and external partners
• Strong written and verbal communication skills
• Practical, dependable and comfortable working in a fast-moving environment
• Portuguese language skills would be advantageous but are not essential

Why Join Us?

You’ll be part of a small, ambitious team working on exciting projects. This is a fantastic opportunity for someone who has built great administrative foundations and now wants greater ownership, variety and exposure to projects and operations.