Executive Operations Partner

MATS Research; Greater London; Hybrid; GBP 55,000 - 80,000; Full time

Benefits offered by this job

Private medical insurance (dental &amp

Lunch and dinner provided Mon-Fri

Hybrid work opportunities

Office access in London

Job summary

MATS Research in London seeks an experienced Executive Assistant to support three senior leaders, coordinating calendars across UK and US time zones, travel, and daily operations. You will manage meetings, track commitments, and liaise with teams to ensure smooth executive workflows.

You will maintain discretion, handle confidential information, and contribute to a mission-driven environment advancing AI safety research. Hybrid work is available.

Qualifications

• 3+ years in an executive assistant, business partner, chief of staff, or senior administrative role.
• Demonstrated experience managing complex calendars across multiple time zones.
• Strong written and verbal communication skills, with an ability to represent senior leaders clearly and professionally.
• High degree of discretion and judgement when handling confidential information.
• Experience coordinating international travel and logistics.
• Ability to manage competing priorities calmly under pressure.
• Strong alignment with the MATS mission of reducing catastrophic risks from advanced AI.

Responsibilities

• Calendar and meeting management — Own end-to-end scheduling for three senior leaders, including fielding and prioritising meeting requests from internal and external stakeholders, resolving conflicts, and ensuring executives' time is protected and well-allocated.
• Accountability and commitment tracking — Proactively monitor executives' responsibilities, deadlines, and follow-up items, flagging upcoming commitments and ensuring nothing falls through the cracks.
• Daily liaison and briefings — Conduct regular check-ins with each executive to surface urgent team items, relay key updates, and act as a communication bridge between the broader team and senior leadership.
• Expense management — Process and reconcile expenses on behalf of executives in a timely and accurate manner.
• Travel coordination — Arrange domestic and international travel, including flights, accommodation, and itineraries, anticipating logistical needs in advance.
• Project accountability — Track the status of key projects requiring executive sign-off or input, proactively following up to keep work moving forward.
• Ad hoc executive support — Take on discrete tasks and special projects for executive team members as needs arise, exercising good judgement about prioritisation and confidentiality.

Skills

Executive support

Calendar management

Communication skills

Discretion

Travel coordination

Prioritisation under pressure

Tools

Notion

Slack

Google Workspace

Expense platforms

Job description

MATS Research in London seeks an experienced Executive Assistant to support three senior leaders, coordinating calendars across UK and US time zones, travel, and daily operations. You will manage meetings, track commitments, and liaise with teams to ensure smooth executive workflows.

You will maintain discretion, handle confidential information, and contribute to a mission-driven environment advancing AI safety research. Hybrid work is available.