Executive Office Operations Partner

Safe AI Forum; Greater London; Hybrid; GBP 95,000 - 117,000; Full time

Benefits offered by this job

Visa sponsorship

Unlimited PTO

Annual wellness budget

Annual childcare budget

Home-office setup budget

In-person team-building events

Job summary

Safe AI Forum in London, UK or SF, US seeks an Executive Business Partner to run the executive office at higher capacity. You will own calendars, inboxes, travel, and meeting prep for the ED and senior team, enabling faster decision-making and impact.

You will design systems, chase follow-ups, draft internal communications, and coordinate across the leadership group; success hinges on judgment, reliability, and strong written and verbal communication.

Qualifications

• Experience supporting a senior executive in an executive operations capacity (1–3 years preferred).
• Strong judgment, reliability, discretion and commitment to the mission.
• Clear written and verbal communication with internal and external stakeholders.

Responsibilities

• Design, build, and run systems for the executive office and extend support to the Chief of Staff and Deputy Director.
• Draft agendas, chase follow-ups, and write internal communications for all-hands updates.
• Own calendars, inbox triage, travel planning, and meeting preparation for the ED and senior team.

Skills

Executive support

Calendar management

Inbox management

Overlapping SF hours

Job description

Safe AI Forum in London, UK or SF, US seeks an Executive Business Partner to run the executive office at higher capacity. You will own calendars, inboxes, travel, and meeting prep for the ED and senior team, enabling faster decision-making and impact.

You will design systems, chase follow-ups, draft internal communications, and coordinate across the leadership group; success hinges on judgment, reliability, and strong written and verbal communication.