Executive Business Partner

MATS Research; Greater London; Hybrid; GBP 55,000 - 80,000; Full time

Benefits offered by this job

Private medical insurance (dental &amp

Lunch and dinner provided Mon-Fri

Hybrid work opportunities

Office access in London

Job summary

MATS Research in London seeks an experienced Executive Assistant to support three senior leaders, coordinating calendars across UK and US time zones, travel, and daily operations. You will manage meetings, track commitments, and liaise with teams to ensure smooth executive workflows.

You will maintain discretion, handle confidential information, and contribute to a mission-driven environment advancing AI safety research. Hybrid work is available.

Qualifications

• 3+ years in an executive assistant, business partner, chief of staff, or senior administrative role.
• Demonstrated experience managing complex calendars across multiple time zones.
• Strong written and verbal communication skills, with an ability to represent senior leaders clearly and professionally.
• High degree of discretion and judgement when handling confidential information.
• Experience coordinating international travel and logistics.
• Ability to manage competing priorities calmly under pressure.
• Strong alignment with the MATS mission of reducing catastrophic risks from advanced AI.

Responsibilities

• Calendar and meeting management — Own end-to-end scheduling for three senior leaders, including fielding and prioritising meeting requests from internal and external stakeholders, resolving conflicts, and ensuring executives' time is protected and well-allocated.
• Accountability and commitment tracking — Proactively monitor executives' responsibilities, deadlines, and follow-up items, flagging upcoming commitments and ensuring nothing falls through the cracks.
• Daily liaison and briefings — Conduct regular check-ins with each executive to surface urgent team items, relay key updates, and act as a communication bridge between the broader team and senior leadership.
• Expense management — Process and reconcile expenses on behalf of executives in a timely and accurate manner.
• Travel coordination — Arrange domestic and international travel, including flights, accommodation, and itineraries, anticipating logistical needs in advance.
• Project accountability — Track the status of key projects requiring executive sign-off or input, proactively following up to keep work moving forward.
• Ad hoc executive support — Take on discrete tasks and special projects for executive team members as needs arise, exercising good judgement about prioritisation and confidentiality.

Skills

Executive support

Calendar management

Communication skills

Discretion

Travel coordination

Prioritisation under pressure

Tools

Notion

Slack

Google Workspace

Expense platforms

Job description

MATS Research aims to find and train talented individuals for what we see as the world’s most urgent and talent-constrained problem: reducing risks from advanced artificial intelligence. Our mission is to maximize the impact and development of emerging researchers through mentorship, guidance, and resources. We believe that ambitious researchers from a variety of backgrounds have the potential to contribute to the fields of AI alignment, control, security, and governance research. Through our research fellowship, we aim to provide the mentorship, financial support, and community necessary to aid this transition.

We are generally looking for candidates who:

• Are excited to work in a fast-paced environment and are comfortable switching responsibilities and projects as the needs of MATS change; and
• Are self-motivated and can take on new responsibilities within MATS over time.

The operations team at MATS supports a wide variety of organizational functions, from bookkeeping and digital infrastructure to facilities maintenance and human resources. We strive for continuous improvement in the tools and processes we build, as well as attentive and responsive support for the teams and people we are helping.

About the Role

Responsibilities

• Calendar and meeting management — Own end-to-end scheduling for three senior leaders, including fielding and prioritising meeting requests from internal and external stakeholders, resolving conflicts, and ensuring executives' time is protected and well-allocated. Navigate availability between UK and US West Coast time zones.
• Accountability and commitment tracking — Proactively monitor executives' responsibilities, deadlines, and follow-up items, flagging upcoming commitments and ensuring nothing falls through the cracks.
• Daily liaison and briefings — Conduct regular check-ins with each executive to surface urgent team items, relay key updates, and act as a communication bridge between the broader team and senior leadership.
• Expense management — Process and reconcile expenses on behalf of executives in a timely and accurate manner.
• Travel coordination — Arrange domestic and international travel, including flights, accommodation, and itineraries, anticipating logistical needs in advance.
• Project accountability — Track the status of key projects requiring executive sign-off or input, proactively following up to keep work moving forward.
• Ad hoc executive support — Take on discrete tasks and special projects for executive team members as needs arise, exercising good judgement about prioritisation and confidentiality.

Who We're Looking For

We welcome applications from individuals with diverse backgrounds, and we strongly encourage you to apply if you are:

• Proactive and anticipatory: you don't wait to be asked — you track commitments, flag what's coming, and solve problems before they land on someone else's desk.
• Discreet and trustworthy: you handle sensitive information about people, decisions, and strategy as a matter of course, and you understand instinctively what to share and with whom.
• Organised to a high standard: you keep multiple executives' schedules, projects, and priorities in order simultaneously, with nothing slipping — and you build the systems to make that sustainable.
• A clear communicator: you write and speak with precision, whether relaying a decision to a team or drafting a message on behalf of a senior leader.

Essential Qualifications and Skills

• 3+ years of experience in an executive assistant, business partner, chief of staff, or senior administrative role;
• Demonstrated experience managing complex calendars across multiple time zones;
• Strong written and verbal communication skills, with an ability to represent senior leaders clearly and professionally;
• High degree of discretion and judgement when handling confidential information;
• Experience coordinating international travel and logistics;
• Ability to manage competing priorities calmly under pressure;
• Strong alignment with the MATS mission of reducing catastrophic risks from advanced AI.

Desirable Qualifications and Skills

We expect especially strong applicants to have experience in at least one of the following:

• Supporting C-suite or senior leadership in a fast-paced, mission-driven, or research organisation;
• Experience working across UK and US teams or time zones;
• Familiarity with tools such as Notion, Slack, Google Workspace, and expense platforms;
• Exposure to project coordination or light chief-of-staff responsibilities;
• Interest in or knowledge of AI safety, alignment, or the broader EA/rationalist ecosystem.

What We Offer

• Opportunity to help accelerate and launch the careers of highly talented early-career AI Safety researchers
• Professional development and skill enhancement opportunities, including training and attending industry and professionally-relevant conferences
• Opportunity for occasional hybrid work.
• Work in a small team and take on responsibility and initiatives
• Collaborative and intellectually stimulating work environment
• Access to our office spaces in London, Berkeley, and other partnered office spaces
• Private medical insurance, including dental and vision
• Lunch and dinner provided Monday-Friday

Compensation

Compensation will be £55,000 - £80,000 annually, depending on qualifications and experience.

Working Hours and Location

40 hours per week. Successful candidates can expect to spend most of their time working in-person from our Central Street, London office.

Please note that we do not sponsor visas for this role.