Strategic EA & Global Operations Partner

United States Digital Space LLC; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Luma AI in London is seeking an experienced Executive Assistant to build the operational backbone for our European expansion. You will act as a strategic partner to the Head of EMEA and ensure seamless coordination between the US HQ, EMEA, and the Middle East.

This role focuses on proactive problem solving, calendar management, travel logistics, and high-stakes events. You’ll work across Slack, Notion, and Google Workspace, delivering world-class support in a fast-paced, ambiguous environment.

Qualifications

• 7+ years as EA or EBP supporting regional leadership in US-headquartered tech companies.
• Proactive problem-solving mindset with ownership in fast-paced settings.
• Excellent communication and ability to operate in ambiguity.

Responsibilities

• Act as strategic partner and gatekeeper for Head of EMEA.
• Serve as primary cultural and operational bridge across US HQ, EMEA, and ME.
• Provide administrative and operational support to Head of EMEA (75%) and leadership (25%).
• Manage complex calendars, travel, and regional events.
• Identify and solve operational challenges with scalable solutions.
• Handle VIP logistics and stakeholder management in EMEA.
• Coordinate across time zones with UK peak 4 PM–10 PM for PST alignment.

Skills

Executive support

Strategic partnership

Problem solving

High agency

Cross-cultural comms

Calendar management

Tools

Slack

Notion

Google Workspace

Job description

Luma AI in London is seeking an experienced Executive Assistant to build the operational backbone for our European expansion. You will act as a strategic partner to the Head of EMEA and ensure seamless coordination between the US HQ, EMEA, and the Middle East.

This role focuses on proactive problem solving, calendar management, travel logistics, and high-stakes events. You’ll work across Slack, Notion, and Google Workspace, delivering world-class support in a fast-paced, ambiguous environment.