Office Coordinator - FTC 12 Months

Forvis Mazars LLP; Nottingham; On-site; GBP 26,000 - 34,000; Full time

Job summary

Forvis Mazars is seeking an Office Coordinator to deliver essential office support, manage Partners’ diaries, and maintain a safe, welcoming environment. The role is predominantly office-based, with ongoing process improvements and technology-driven efficiency in mind.

You’ll work with Partners and Managers, providing exceptional client service, coordinating facilities, and supporting local health and safety practices while promoting agile ways of working and strong teamwork.

Qualifications

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Responsibilities

• Provide effective diary management for Partners, coordinating internal and external meetings.
• Deliver front‑of‑house support and ensure a welcoming, safe and well‑run office.
• Assist with local health and safety activities: first aid, fire drills, inductions and incident reporting.
• Support visitor and contractor visits and onboarding processes.
• Provide basic IT troubleshooting and switchboard support, escalating issues as needed.

Skills

Attention to detail

Organisational skills

Multitasking

Problem solving

Communication skills

Tools

MS Word

MS Excel

PowerPoint

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future. You'll join a collaborative and inclusive team where you're supported to grow your skills, explore new opportunities, and contribute from day one. You'll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow, belong and impact.

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About the role

The Office Coordinator is responsible for providing effective support in office, delivering essential support to staff members and managing the diaries of several Partners. The Office Coordinator is expected to deliver exceptional client service in all aspects of their role. This is predominantly an office-based role. Continually assess the effectiveness of processes and procedures reporting back to the Office Manager. Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper. Pro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working. Deliver exceptional service in the office, with a particular emphasis on front-of-house operations. Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors. Support with local application of Forvis Mazars' Health and Safety policy to include: First aid and incident reporting Fire drills Office inspections Inductions for new team members Providing health and safety feedback to Office Manager Assist with visitor and contractor visits Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements. Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager. Provide switchboard support. Support and organisation of local office events, working with the events team for guidance and support where applicable. Support with the management of post in local office, as well as couriers. Provide effective diary management support to Partners to include: Scheduling internal and external meetings, ensuring meeting specific requirements are met, and liaising with internal/external stakeholders as necessary. Understanding technical requirements (MS Teams) for virtual meetings. Supporting with meeting clashes and proactively reviewing Partners' diaries.

What we are looking for

Experience in a similar role.

Experience of supporting health and safety compliance in the workplace.

Strong attention to detail, organisational and multi-tasking skills.

Strong problem-solving abilities to address and resolve issues promptly and efficiently.

Exceptional communication, presentation and interpersonal skills.

A strong team player who works collaboratively.

Passion for providing excellent client service.

Flexible with the ability to work effectively under pressure and manage conflicting priorities.

Advanced MS Office skills (specifically Word, Excel and PowerPoint).

At Forvis Mazars diversity, equity and inclusion are central to our values.

We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients.

We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith.

We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential.

At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.

Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. In the UK, we're home to more than 3,400 professionals and 190 partners across 14 offices, all united by a shared purpose: shaping a better future. Whether you're starting your career or taking your next step, you'll find opportunities to learn, develop and make a meaningful contribution from day one. We believe the best ideas come from different perspectives, so you'll be encouraged to bring your whole self to work, collaborate with talented people across our firm, and build relationships that help you grow. At Forvis Mazars, you'll belong to a local team, benefit from global opportunities, and make an impact for our clients, communities and each other. Together, we grow, belong and impact.