Executive Office & Events Coordinator (12-Month Contract)

Vertical Aerospace; West of England; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

26 days holiday

Extra 5 days to buy/sell

Wedding/civil partnership days

4% extra benefits budget

Help@Hand digital health service

Company performance based bonus

Company Share Scheme

Company Pension Scheme 5% match

Breakfast on us

Job summary

Vertical Aerospace is seeking an Executive Office Team Coordinator in Bristol on a 12-month fixed-term contract. You will provide shared support across multiple senior leaders and the Bristol office, ensuring meetings run smoothly, travel is organised and key events are well-coordinated.

The role emphasizes proactive coordination, diary support, and cross-team collaboration, with a focus on pragmatic, hands-on execution and calm adaptability in a fast-paced aerospace environment.

Qualifications

• Around a year's experience in administration or team support.
• Experience as Team Assistant, PA or office coordinator.
• Experience organizing meetings, events, travel, a society, club or sports team.
• Interest in using digital and AI-enabled tools to work more effectively.

Responsibilities

• Coordinate meetings involving several senior stakeholders.
• Update and move invitations as plans and priorities change.
• Provide diary support and holiday cover when needed.
• Book meeting rooms, lunches, transport, accommodation and business travel.
• Help prepare and process expenses.
• Make sure rooms, documents and practical arrangements are ready for important meetings.
• Support activity in our Bristol office and act as a helpful point of contact for colleagues and visitors.
• Help organise all-company meetings, leadership activity, VIP visits and selected internal events.
• Research hotels, restaurants, venues and travel options for commercial and company events.
• Work with our executive support, People and Commercial teams to coordinate activity.
• Help organise shared information, agendas, documents and straightforward team processes.
• Spot what needs doing, take sensible action and ask for help when you need it.

Skills

Diary management

Travel bookings

Meetings coordination

Stakeholder support

Office administration

Team collaboration

Problem solving

MS Office

AI-enabled tools

Tools

MS Office

AI-enabled tools

Job description

Vertical Aerospace is seeking an Executive Office Team Coordinator in Bristol on a 12-month fixed-term contract. You will provide shared support across multiple senior leaders and the Bristol office, ensuring meetings run smoothly, travel is organised and key events are well-coordinated.

The role emphasizes proactive coordination, diary support, and cross-team collaboration, with a focus on pragmatic, hands-on execution and calm adaptability in a fast-paced aerospace environment.