Executive Office & Board Liaison (Part-Time)

Carbometrics Ltd; West of England; On-site; GBP 33,000 - 38,000; Part time

Benefits offered by this job

Private medical insurance

Gym benefit

Professional memberships

Job summary

Carbometrics Ltd is hiring an Office Manager to run the office, HR administration and Board cycle from our Bristol base. You will own records, support senior management and handle confidential information to keep operations smooth and professional.

You will manage diary and meetings, draft minutes, prepare board papers and coordinate recruitment onboarding while ensuring payroll data reaches the Finance head. AI-enabled tools will be used to improve efficiency.

Qualifications

• Significant experience in an office management, executive assistant, HR administration or operational support role.
• Experience setting up and maintaining structured filing systems and records.
• Experience supporting senior management, including diary and meeting management.
• Proven experience managing confidential and sensitive information with professional judgement and discretion.
• Experience taking formal minutes, with strong written and verbal communication skills, including professional correspondence.
• Excellent organisational, record-keeping and time-management skills, with the ability to prioritise competing demands, manage several processes at once and meet deadlines.
• Excellent IT skills, including Microsoft Office and SharePoint, and confidence using AI tools such as Copilot and Claude to work more efficiently.
• Strong interpersonal and stakeholder-management skills, with the confidence to work with senior colleagues, Board members and external stakeholders.
• Ability to work independently and take initiative.

Responsibilities

• Own the company's filing system across SharePoint, Breathe and the dataroom, keeping confidential personnel, board and investor records accurate, complete, consistently named and easy to retrieve.
• Keep the Carbometrics Board cycle on schedule: plan the annual calendar of meetings, set deadlines for papers and chase contributors.
• Prepare Board agendas, collate papers and presentations, take and circulate minutes, and follow up actions until they are closed.
• Circulate monthly investor updates and the biannual investor letter, keeping distribution lists current.
• Administer Breathe, including holiday records, new starters, leavers and employee records.
• Coordinate recruitment and run onboarding: arrange interviews, issue contracts, collect references and starter forms, and pass payroll details to the Head of Finance.
• Administer staff benefits, including private medical insurance, gym benefit and professional memberships, and act as the staff contact for them.
• Keep templates (contracts, offer letters, reference requests, onboarding forms) current and controlled.

Skills

Office management

HR administration

Diary management

Minutes taking

Confidential information handling

Written communication

Organisational skills

Stakeholder management

Recruitment coordination

Independent working

Education

CIPD Level 3

Tools

Microsoft Office

SharePoint

Copilot

Claude

Job description

Carbometrics Ltd is hiring an Office Manager to run the office, HR administration and Board cycle from our Bristol base. You will own records, support senior management and handle confidential information to keep operations smooth and professional.

You will manage diary and meetings, draft minutes, prepare board papers and coordinate recruitment onboarding while ensuring payroll data reaches the Finance head. AI-enabled tools will be used to improve efficiency.