EA Team Coordinator

vertical aerospace group; West of England; On-site; GBP 26,000 - 34,000; Full time

Job summary

Vertical Aerospace Group is seeking an Executive Office Team Coordinator to join on a 12-month fixed-term contract in Bristol. The role provides shared support across senior leaders and the executive support network, coordinating meetings, travel and essential admin to keep operations running smoothly.

This is not a diary-focused one-to-one position; you will juggle priorities across multiple people and teams, ensure rooms and documents are ready, organise events, and act as a helpful contact

Qualifications

• Around a year's experience in administration or team support.
• Experience as Team Assistant, PA or office coordinator.
• Experience organizing meetings, events and travel.
• Interest in using digital and AI-enabled tools.

Responsibilities

• Coordinate meetings involving several company stakeholders.
• Send, update and move invitations as plans change.
• Book meeting rooms, lunches, transport, accommodation and business travel.
• Help manage and process expenses.
• Make sure rooms, documents and practical arrangements are ready for meetings.
• Help organise shared information, agendas and business documents.
• Research hotels, restaurants, venues and travel options for events.
• Support activity in the Bristol office and act as a contact for colleagues and visitors.
• Assist external visits and internal events.

Skills

Initiative

Multitasking

Practical thinking

Calm under pressure

Clear communication

Willing to learn

Collaborative

Independent working

Office presence

Job description

Not every role designs the aircraft. Some help the people shaping the future of flight stay focused, organised and ready for what comes next.

We’re looking for a proactive and curious Executive Office Team Coordinator to join Vertical Aerospace on a 12-month fixed-term contract. You’ll provide flexible support to senior leaders, our wider executive support network and the Bristol office, as well as helping to coordinate selected company events.

This is a varied, shared-support role rather than a traditional one-to-one PA position. You’ll balance priorities across several people and teams, making sure meetings happen, travel is organised, rooms are ready and practical details don’t get in the way of progress.

What you’ll do

• Coordinate meetings involving several company stakeholders.
• Send, update and move invitations as plans and priorities change.
• Book meeting rooms, lunches, transport, accommodation and business travel.
• Help manage and process expenses.
• Book meeting rooms, lunches, transport, accommodation and business travel.
• Make sure rooms, documents and practical arrangements are ready for meetings.
• Help organise shared information, agendas and business documents
• Research hotels, restaurants, venues and travel options for commercial and company events.
• Support activity in our Bristol office and act as a helpful point of contact for colleagues and visitors.
• On hand to support external visits and selected internal events.
• Spot what needs doing, take sensible action and ask for help when you need it.

The role provides shared support across several people and teams rather than full diary ownership for one executive.

What you’ll bring

• Takes initiative and enjoys making things happen.
• Can organise several tasks without losing sight of the details.
• Thinks practically and anticipates what people might need.
• Remains calm when plans change or requests compete.
• Communicates clearly and enjoys working with different people.
• Is willing to ask questions, learn and get involved.
• Works collaboratively and is happy to support the team wherever the need is greatest.
• Can work with appropriate independence without operating in isolation.
• Is comfortable working from our Bristol office approximately three days each week, with occasional additional office days for key meetings or visits.

It’s a bonus if you have

• Around a year’s experience in administration, team support or a similar role.
• Previous experience as a Team Assistant, PA or office coordinator.
• Experience organising meetings, events, travel, a society, club or sports team.
• An interest in using digital and AI-enabled tools to work more effectively.

We care about your approach and potential, not whether you have followed one particular career path. The previous experience listed above is helpful rather than essential