Office Manager

Carbometrics Ltd; West of England; On-site; GBP 33,000 - 38,000; Part time

Benefits offered by this job

Private medical insurance

Gym benefit

Professional memberships

Job summary

Carbometrics Ltd is hiring an Office Manager to run the office, HR administration and Board cycle from our Bristol base. You will own records, support senior management and handle confidential information to keep operations smooth and professional.

You will manage diary and meetings, draft minutes, prepare board papers and coordinate recruitment onboarding while ensuring payroll data reaches the Finance head. AI-enabled tools will be used to improve efficiency.

Qualifications

• Significant experience in an office management, executive assistant, HR administration or operational support role.
• Experience setting up and maintaining structured filing systems and records.
• Experience supporting senior management, including diary and meeting management.
• Proven experience managing confidential and sensitive information with professional judgement and discretion.
• Experience taking formal minutes, with strong written and verbal communication skills, including professional correspondence.
• Excellent organisational, record-keeping and time-management skills, with the ability to prioritise competing demands, manage several processes at once and meet deadlines.
• Excellent IT skills, including Microsoft Office and SharePoint, and confidence using AI tools such as Copilot and Claude to work more efficiently.
• Strong interpersonal and stakeholder-management skills, with the confidence to work with senior colleagues, Board members and external stakeholders.
• Ability to work independently and take initiative.

Responsibilities

• Own the company's filing system across SharePoint, Breathe and the dataroom, keeping confidential personnel, board and investor records accurate, complete, consistently named and easy to retrieve.
• Keep the Carbometrics Board cycle on schedule: plan the annual calendar of meetings, set deadlines for papers and chase contributors.
• Prepare Board agendas, collate papers and presentations, take and circulate minutes, and follow up actions until they are closed.
• Circulate monthly investor updates and the biannual investor letter, keeping distribution lists current.
• Administer Breathe, including holiday records, new starters, leavers and employee records.
• Coordinate recruitment and run onboarding: arrange interviews, issue contracts, collect references and starter forms, and pass payroll details to the Head of Finance.
• Administer staff benefits, including private medical insurance, gym benefit and professional memberships, and act as the staff contact for them.
• Keep templates (contracts, offer letters, reference requests, onboarding forms) current and controlled.

Skills

Office management

HR administration

Diary management

Minutes taking

Confidential information handling

Written communication

Organisational skills

Stakeholder management

Recruitment coordination

Independent working

Education

CIPD Level 3

Tools

Microsoft Office

SharePoint

Copilot

Claude

Job description

Location: Science Creates St Philips, Albert Road, Bristol, BS2 0XJ (on-site)

Position: Part time 2 – 3 days per week

Date: Closing date for application 5th November 2026 unless the role is filled earlier.

Salary: £33,000-£38,000 pro rata

Expected start date: ASAP

About Us

Carbometrics is a Bristol-based chemistry company specialising in the design and synthesis of highly selective binding molecules for use in cutting‑edge sensors across hospitals, medical devices, bioprocessing, and industrial applications. Our mission is simple: to help people with diabetes and other conditions live longer, more comfortable lives by improving real time monitoring of key analytes such as glucose. Built on over 20 years of pioneering research from Professor Anthony Davis' group at the University of Bristol (see: Davis et al., Nature Chemistry, 11, 52-56, 2018), our proprietary Biomimetic Glucose Binding Molecules (GBM) underpin a glucose sensing platform capable of delivering a market‑leading Continuous Glucose Monitor (CGM). The same core technology, developed through our predecessor company Ziylo, was acquired by Novo Nordisk to develop smart insulins (see: Slaaby et al., Nature, 634, (Apply online only), 2024). We have since expanded into a broader analyte portfolio including potassium, lactate, pH, CO₂, and calcium, building toward the most comprehensive continuously monitored sensor array for medical use.

About the Role

Carbometrics is a growing start‑up, and we are looking for an Office Manager to keep the office, people administration and Board cycle running smoothly. Reporting to the COO and working closely with the CEO, Head of Finance and Head of Research Operations, the role owns the company's records and filing system, services the Board, supports the senior management team, and handles confidential personnel information so that operations run efficiently and professionally.

Job Requirements

Skills & Experience — Essential

• Significant experience in an office management, executive assistant, HR administration or operational support role.
• Experience setting up and maintaining structured filing systems and records.
• Experience supporting senior management, including diary and meeting management.
• Proven experience managing confidential and sensitive information with professional judgement and discretion.
• Experience taking formal minutes, with strong written and verbal communication skills, including professional correspondence.
• Excellent organisational, record-keeping and time-management skills, with the ability to prioritise competing demands, manage several processes at once and meet deadlines.
• Excellent IT skills, including Microsoft Office and SharePoint, and confidence using AI tools such as Copilot and Claude to work more efficiently.
• Strong interpersonal and stakeholder-management skills, with the confidence to work with senior colleagues, Board members and external stakeholders.
• Ability to work independently and take initiative.

Skills & Experience — Desirable (candidates are not expected to have experience in all of these areas)

• Experience servicing a board or supporting investor relations.
• Experience with Breathe HR or a similar HR system.
• Experience coordinating recruitment and onboarding.
• Experience with benefits administration.
• Knowledge of UK GDPR, employment administration or governance requirements.
• A relevant administrative, HR or business qualification, such as CIPD Level 3.

Roles and Responsibilities

Core

• Own the company's filing system across SharePoint, Breathe and the dataroom, keeping confidential personnel, board and investor records accurate, complete, consistently named and easy to retrieve.
• Keep the Carbometrics Board cycle on schedule: plan the annual calendar of meetings, set deadlines for papers and chase contributors.
• Prepare Board agendas, collate papers and presentations, take and circulate minutes, and follow up actions until they are closed.
• Circulate monthly investor updates and the biannual investor letter, keeping distribution lists current.
• Administer Breathe, including holiday records, new starters, leavers and employee records.
• Coordinate recruitment and run onboarding: arrange interviews, issue contracts, collect references and starter forms, and pass payroll details to the Head of Finance.
• Administer staff benefits, including private medical insurance, gym benefit and professional memberships, and act as the staff contact for them.
• Keep templates (contracts, offer letters, reference requests, onboarding forms) current and controlled.

Additional

• Provide high‑level administrative support to the senior management team, including diaries, appointments and meetings.
• Manage incoming and outgoing correspondence and respond to general enquiries.
• Act as the main contact for building management, including office and building shutdowns, access and facilities issues.
• Coordinate staff communications, events, training records and inductions.
• Manage office supplies and equipment, including starter and leaver equipment, and collect staff expense claims for the Head of Finance.
• Write and maintain procedures for recurring processes, and apply data‑protection and retention rules to all records.
• Identify inefficiencies and recommend and implement improvements, including through AI tools.

Eligibility and Expectations

The role is part time, 2–3 days per week, based on site in our office at Science Creates St Philips.

In order to qualify for this position, the candidate must be authorised to live and work in the UK.

The candidate must have respect for others and a commitment and enthusiasm for high standards and continuous improvement.

At Carbometrics we value diversity. We are an equal opportunities employer and welcome employees who meet the requirements of the job regardless of gender, ethnic origin, disability, age, religion or sexual orientation.