Executive Office Assistant

The Air Ambulance Service; Rugby; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

Join The Air Ambulance Service as an Executive Support Assistant, where you will play a vital role in supporting our Executive Leadership Team. This part-time position offers flexibility with a hybrid working model and the opportunity to contribute to life-saving services. We seek a proactive individual with strong organizational skills and prior experience to ensure smooth operational support.

Benefits

Enhanced annual leave

Life assurance

Flexibility with hybrid working

Employee Assistance Programme

Qualifications

• Experience in senior admin support or PA roles is essential.
• Strong communication and organizational skills are required.
• Ability to manage multiple priorities and stay calm under pressure.

Responsibilities

• Manage inboxes, diaries, and meeting logistics for the Executive Leadership Team.
• Prepare meeting agendas, take accurate minutes, and track follow-ups.
• Support strategic projects and handle recruitment logistics.

Skills

Organisational skills

Communication

Time management

Education

Experience in a similar role

Tools

Microsoft Office

Job description

Executive Support Assistant

Location: Rugby, Hybrid

Part-time: 30 hours over 4 or 5 days (with potential to increase to full time)

Salary: Circa £TBC FTE (pro rata)

Anticipated Interview Date: 20th June 2025

Full Job Description: Executive Office Assistant JD

Are you a proactive, highly organised professional with a passion for supporting leadership at the highest level?

Do you thrive in a fast-paced, purpose-driven environment where no two days are the same?

We’re looking for an exceptional Executive Office Assistant to join our Executive Support Team at The Air Ambulance Service (TAAS). This is a key role, providing vital support to our Executive Leadership Team (ELT), and the Executive Support Manager. You’ll play a pivotal role in ensuring our senior leaders are supported with smooth coordination, efficient communication, and excellent organisation — helping them focus on delivering life-saving services.

What We Offer:

• Flexibility that works for you: Core hours 10:00-15:00, hybrid working (60% home, 40% onsite)
• Enhanced annual leave, with even more added as your service grows
• Additional annual leave purchase options
• Enhanced sick pay
• Life assurance
• Blue Light Card eligibility and access to generous discount schemes
• A supportive, purpose-driven team
• Access to our comprehensive Employee Assistance Programme
  
  

At The Air Ambulance Service, every member of our team plays a part in delivering critical care. Whether supporting HEMS crews on urgent missions or helping the Children’s Air Ambulance transfer seriously ill babies and children to specialist hospitals, your work behind the scenes helps save lives.

Why join us?

At TAAS, you’ll be part of a passionate and committed charity that’s making a real difference every day. We value professionalism, compassion and teamwork — and we’re proud of our inclusive, supportive culture.

Whether it’s supporting emergency services from behind the scenes or helping shape the future of our leadership, you’ll play a crucial role in helping us save lives.

What you’ll be doing:

• Managing inboxes, diaries and meeting logistics for ELT
• Preparing meeting agendas, taking accurate minutes, and tracking follow-ups
• Supporting strategic projects and leadership recruitment logistics
• Coordinating onboarding and inductions for new senior team members
• Processing expenses, purchase orders and credit card returns
• Maintaining accurate records and managing confidential information
• Delivering varied admin and IT support across MS Office platforms
  
  

What we’re looking for:

• Experience in a similar role (PA, or senior admin support)
• A strong communicator with excellent organisational skills
• Able to manage multiple priorities and stay calm under pressure
• Discreet and professional, with a high level of confidentiality
• Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)
• A flexible, can-do attitude and a collaborative mindset
• A genuine interest in the work and values of The Air Ambulance Service
  
  

Join us - and be part of something extraordinary.

TAAS is an inclusive working environment where Equality, Diversity and Human Rights are guiding principles, individuals are respected and a value of having a diverse workforce is recognised. The recruitment, employment and development of people are based on qualifications, experience and competency to do the job, eliminating personal bias or prejudice.

As an organisation, TAAS are committed to ensuring the safety and welfare of children and vulnerable adults involved in any of our activities. Our commitment applies to all acting on our behalf.

• Please note that we reserve the right to close this advert before the stated date. We are also actively seeking candidates directly, and do not require agency assistance at this time. This role is subject to a basic DBS.