Executive Office Administrative Assistant

TN United Kingdom; Bedford; On-site; GBP 35,000 - 55,000; Full time

Job summary

An innovative company is seeking an Executive Office Administrative Assistant to provide high-level support to top executives, including the COO and VPs. This role involves managing complex tasks, maintaining corporate records, and coordinating travel arrangements. The ideal candidate will have extensive experience in a corporate environment, exceptional communication skills, and proficiency in Microsoft Office. Join a forward-thinking organization that values discretion and quality, and contribute to improving healthcare solutions globally.

Qualifications

• 10+ years in a corporate environment with executive staff.
• Ability to multitask and manage complex tasks independently.

Responsibilities

• Provide high-level administrative support to COO and other executives.
• Manage calendars, travel arrangements, and corporate records.
• Assist with HR initiatives and special projects as needed.

Skills

Written Communication

Verbal Communication

Microsoft Office

Project Management

Attention to Detail

Education

10+ years in a corporate environment

Tools

Microsoft Teams

SAP

Job description

Social network you want to login/join with:

Executive Office Administrative Assistant, Bedford

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Client:

Werfen

Location:

Bedford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

6de3b773a3b2

Job Views:

5

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Overview

Werfen

Werfen is a growing, family-owned, innovative company founded in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our OEM business line, we research, develop, and manufacture customized assays and biomaterials. We operate in 30 countries directly and more through distributors. Our headquarters are in the US and Europe, with over 7,000 employees.

Our success stems from our focus on these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We are passionate about providing healthcare professionals with valuable solutions to improve hospital efficiency and patient care.

Job Summary

Reporting to the Vice President of Human Resources, the Executive Office Administrative Assistant provides high-level administrative support to the COO and other executives including the VP of HR, VP of Finance, and VP of Legal. Support may also extend to Werfen’s corporate executives such as the President and CEO.

Responsibilities

Key Accountabilities

• Support to COO, VPs of HR, Finance, and Legal
• Support to other corporate executives, including President, CEO, and CFO
• Assist with writing, editing emails, drafting memos, and preparing communications
• Maintain accurate corporate records, documents, and reports
• Answer calls and route or provide information to callers
• Manage calendars, appointments, and prioritize sensitive matters
• Coordinate domestic and international travel arrangements
• Prepare mail and packages
• Manage legal document requests, notarize documents as needed
• Create purchase orders and process invoices via SAP
• Assist with HR initiatives like organizing events, managing donations, scholarships, etc.
• Support other special projects as needed

Networking/Key relationships

• Collaborate with HR, Legal, and Finance departments
• Coordinate with other administrative assistants

Qualifications

Minimum Knowledge & Experience:

• 10+ years in a corporate environment
• Experience working with executive staff, maintaining discretion and confidentiality
• Ability to multitask, work independently, and manage complex tasks

Management may substitute relevant work experience for a degree or make exceptions to experience requirements.

Skills & Capabilities:

• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and Teams
• Strong project management and attention to detail
• Approachable and able to interact at all levels
• Minimal travel, with occasional attendance at offsite events

Werfen is an Equal Opportunity Employer committed to diversity. We prohibit discrimination and harassment based on protected characteristics. If you need accommodation during the application process, please contact us.