Executive Administrative Officer

MSI Reproductive Choices; Greater London; Hybrid; GBP 29,000 - 37,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Officer to provide high-level support to senior executives. In this pivotal role, you will ensure the smooth operation of the International Operations office and the Global Finance Team. This position calls for exceptional organisational skills and the ability to handle confidential information with discretion. Join a passionate team dedicated to delivering high-quality, client-centred care in a diverse and inclusive environment. If you are a proactive problem solver with strong communication skills, this opportunity is perfect for you.

Qualifications

• Significant experience as an Executive Assistant or similar role.
• Advanced knowledge of Microsoft Office and excellent administrative skills.

Responsibilities

• Support the COO and CFO with high-level administrative tasks.
• Ensure smooth operations of the International Operations office.

Skills

Executive Assistant experience

Understanding of senior executives

Discretion with confidential information

Organisational skills

Advanced Microsoft Office knowledge

Event organisation

Strong communication skills

Ability to manage workload

Education

Experience in similar role

Tools

Microsoft Office

Database programs

Job description

Join to apply for the Executive Administrative Officer role at MSI Reproductive Choices.

MSI Reproductive Choices provided pay range

This range is provided by MSI Reproductive Choices. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from MSI Reproductive Choices.

About MSI

MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.

Today, our organisation has almost 9,000 team members working in 36 countries across the world. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centred care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

We know that access to reproductive choice is life changing. For some, it can mean the ability to complete an education or start a career. For others, it means being able to look after the family they already have. For everyone, it means the freedom to decide their own future, creating a fairer, more equal world.

About the Role

The Executive Administrative Officer is responsible for supporting the COO and CFO, ensuring the smooth running of the International Operations office and the Global Finance Team through high-level administrative support.

About You

It’s vital that every MSI team member believes in and is committed to our organisational mission, vision and values.

This means that we will only accept applications from candidates who are unequivocally pro-choice.

Our values guide us, providing clear direction. They shape how we approach our work, interact with others, and align as ‘One MSI’. It’s important that our team members resonate with our values and demonstrate them consistently.

We recruit talented, diverse individuals who share our mission and focus on delivering measurable results. As an equal opportunity employer, we foster an inclusive workplace where everyone can contribute meaningfully. We value open-mindedness, curiosity, resilience, and a solutions-oriented mindset, along with a commitment to equality and safeguarding welfare.

We seek exceptional communicators who are self-motivated, solutions-driven, and aligned with MSI’s mission and entrepreneurial spirit. You should be dedicated to driving social change in a sustainable impact environment, comfortable working with diverse teams in an ambiguous setting.

Required Skills

• Significant experience as an Executive Assistant or similar role
• Understanding of working with senior Executives
• Discretion handling confidential information
• Organisational and coordination skills in busy environments
• Support system initiation and maintenance
• Advanced knowledge of Microsoft Office and database programs
• Excellent administrative and secretarial skills
• Ability to organise large-scale events
• Strong communication skills, both written and verbal
• Ability to manage high workload and meet deadlines

Experience Needed

• Proactive, independent, problem solver
• Confident and professional
• Analytical, detail-oriented, numerate
• Customer-oriented, able to develop relationships with stakeholders, sensitive to multicultural environments

Qualifications

• No formal educational requirement; experience suffices

Please click here to view the job framework.

Location: London, UK (hybrid, 2 days in-office)

Full-time: 35 hours/week, Monday to Friday

Contract: Permanent

Salary: £29,200 - £36,500/year, discretionary bonus + benefits. For other locations, salary banded locally.

Salary band: BG 6

Closing date: 7th May (midnight BST). Early interviews possible for exceptional candidates.

For internal MSI employees, local salary structures apply.