Executive Administrative Assistant - Hybrid

RWJBarnabas Health; Greater London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

Ein dynamisches Unternehmen sucht einen motivierten Executive Administrative Assistant, der das Führungsteam der Pädiatrie unterstützt. Diese spannende Rolle erfordert hervorragende Kommunikations- und Organisationsfähigkeiten sowie die Fähigkeit, in einem sich schnell entwickelnden Umfeld zu arbeiten. Sie werden für die Verwaltung von Kalendern, die Koordination von Meetings und die Unterstützung bei speziellen Projekten verantwortlich sein. Diese Position bietet Ihnen die Möglichkeit, innerhalb eines großen Gesundheitssystems zu wachsen und enge Beziehungen zu Führungskräften aufzubauen. Wenn Sie eine selbstmotivierte Person sind, die gerne in einem Team arbeitet, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Mindestens 5 Jahre Erfahrung in administrativen Rollen im Gesundheitswesen.
• Erfahrung im Projektmanagement in der Pädiatrie.

Responsibilities

• Unterstützung des Führungsteams durch Verwaltung von Kalendern und Koordination von Meetings.
• Budgetverfolgung und Berichterstattung über Ausgaben.

Skills

Projektmanagement

Kommunikationsfähigkeiten

Organisationsfähigkeiten

Problemlösungsfähigkeiten

Entscheidungsfähigkeiten

Education

Bachelorabschluss

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant - Hybrid

Req #: 0000188881

Category: Clerical / Administrative Support

Status: Full-Time

Shift: Day

Facility: RWJBarnabas Health Corporate Services

Department: Pediatric Services

Location: SBC Corporation, 2 Crescent Place, Oceanport, NJ 07703

Job Overview:

Seeking a motivated and energetic self-starter with excellent communication and organizational skills to support the senior leadership team of the children’s service line. Responsibilities include performing high-level administrative functions and managing special projects. This role offers growth opportunities within a dynamic and expanding team, requiring the ability to quickly build relationships with corporate and clinical leaders, master various software platforms, and operate independently within a large health system.

Qualifications:

Required:

• Experience with project management in pediatric healthcare settings
• At least 5 years of experience in administrative, program planning, or project management roles within healthcare
• Intermediate knowledge of Microsoft Office Suite
• Excellent communication and organizational skills
• Problem-solving and decision-making abilities
• Ability to meet strict deadlines and collaborate with teams
• Willingness and ability to travel across sites

Preferred:

• Experience in complex multi-site health systems
• Bachelor’s degree

Scheduling Requirements:

• Full-time, day shift

Essential Functions:

• Executive support: Manage calendars, coordinate meetings, and ensure confidentiality and professionalism in all executive operations.
• Business Operations: Support team logistics, budget tracking, expense reporting, and maintain organized records.
• Communication and Liaison: Maintain regular contact with leadership, prepare meeting materials, and facilitate information flow between departments.
• Meeting and Projects: Assist with agenda creation, minutes, and special projects for the leadership team.

Other Duties:

This description is not exhaustive; duties may change as needed.

RWJBarnabas Health is an Equal Opportunity Employer