Executive Management Secretary

NHS National Services Scotland; Airdrie; On-site; GBP 21,000 - 27,000; Full time

Job summary

NHS Lanarkshire is seeking a diligent admin professional to provide confidential, high calibre secretarial support to the Management Team across the locality. The role includes producing letters and reports, drafting routine correspondence, and coordinating information as required.

You will manage busy diaries, schedule meetings with a wide range of staff, and handle internal and external communications, ensuring timely responses and accurate record keeping.

Qualifications

• Professional qualification such as an HNC in Business Admin/Secretarial Studies/Public Administration or equivalent.
• Strong interpersonal skills and customer care.
• Excellent communication skills.
• Good organisational and planning skills.

Responsibilities

• Provide a comprehensive secretarial and administrative service to the Management Team, including production of letters and reports, drafting routine correspondence, and collating information as required.
• To manage diary commitments and schedule meetings by liaising with a wide range of staff both internal and external to the NHS to ensure that the Management team business is progressed.
• To manage incoming and outgoing correspondence and telephone calls including prioritising of workload including distribution of mail, initiating action required and setting/noting deadlines for the return of information/replies.

Skills

Secretarial experience

Diary management

Administrative skills

Communication skills

Organisational skills

Education

HNC in Business Admin/Secretarial Studies/Public Administration

Job description

NHS Lanarkshire is seeking a diligent admin professional to provide confidential, high calibre secretarial support to the Management Team across the locality. The role includes producing letters and reports, drafting routine correspondence, and coordinating information as required.

You will manage busy diaries, schedule meetings with a wide range of staff, and handle internal and external communications, ensuring timely responses and accurate record keeping.