Personal & Executive Assistant to Founder/CEO

A Y & J Solicitors; London; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Career Growth & Development

Supportive Work Environment

Visa Sponsorship

Job summary

A leading UK immigration law firm is seeking a Personal & Executive Assistant to support its Founder/CEO. This full-time, on-site role involves managing personal and executive tasks, ensuring the Founder can focus on high-value work. The ideal candidate will have at least 3 years of experience, strong communication skills, and a proactive mindset, contributing to a meaningful mission in immigration law.

Qualifications

• Minimum 3 years' experience in a personal or executive assistant role.
• Proven ability to manage complex diaries and inboxes independently.
• Strong written and verbal communication skills.

Responsibilities

• Manage personal diary, errands, and lifestyle logistics.
• Coordinate meetings, calendar planning, and day-to-day admin.
• Serve as a gatekeeper, ensuring the Founder remains focused.

Skills

Emotional intelligence

Written communication

Verbal communication

Organizational skills

Proactive mindset

Tech fluency

Tools

Gmail

Google Calendar

WhatsApp

Trello

Notion

ChatGPT

Job description

Personal & Executive Assistant to Founder/CEO

Personal & Executive Assistant to Founder/CEO

Full time, On-site role

Company:A Y & J Solicitors

Full time, On-site role

Location: London - Founder's Home (Coulsdon) and/or Central Office (As Required)

Salary: £32,000 - £45,000 per year

Visa Sponsorship: Offered for the Right Candidate (Skilled Worker route)

Driving Licence: Preferred (or commitment to obtain one in the UK)

Begin Your Career with Us

Imagine starting your career in a role that not only challenges you but also offers the chance to make a meaningful difference in people's lives. At A Y & J Solicitors, we're not just offering a job; we're providing an opportunity to grow, thrive, and shape your future in the world of UK immigration law.

Our journey began with a simple mission: to simplify the complex UK immigration process for our clients. With over 14 years of dedicated service, we've grown into a Legal 500-recognised firm, known for our commitment to excellence and our client-first approach. Now, we're expanding our team and looking for a passionate person to join us on this exciting journey.

Our Core Values

• Care: We provide value, quality, and understanding to every client and colleague. Your work will reflect this commitment, ensuring clients feel supported and informed throughout their journey
• Going the Extra Mile: We believe in exceeding expectations and always delivering on time. In this role, your dedication to thoroughness and efficiency will embody this value.
• Growth Mindset: Continuous learning and improvement are at the heart of our work. We encourage you to embrace new challenges and seek opportunities for professional development
  
  
  

About the Role:

We are hiring a Personal & Executive Assistant to support the Founder / CEO of a successful UK immigration law firm. This is a unique, high-trust role blending personal life management with business coordination.

You will serve as a gatekeeper, organiser, and support system, ensuring the Founder remains focused, energised, and free to do his highest-value work. From managing his diary and inbox to planning events and protecting his time, your role is to run the life of the leader.

Key Responsibilities:


Personal Life Support (approx. 40%)

• Manage personal diary, errands, weekend plans, and lifestyle logistics
• Book experiences, events, restaurants, and wellness activities
• Coordinate personal shopping, home admin, and family-related tasks
• Occasionally drive the Founder (UK licence preferred or willingness to obtain one)
• Protect "no-tech" and focus blocks — act as a calm and structured buffer
  
  
  

Executive Business Support (approx. 60%)

• Manage inboxes, filter messages, liaise with internal teams and clients
• Use ChatGPT and other AI tools to help draft, research, and manage ideas
• Take notes from voice memos and meetings, convert into tasks and follow-ups
• Coordinate meetings, calendar planning, travel, and day-to-day admin
• Liaise on the Founder /CEO's behalf — always representing with clarity and professionalism
  
  
  

Requirements


Skills, Qualifications & Experience - What You Must Bring

To be successful in this role, you must already possess the following:

• Minimum 3 years' experience in a personal or executive assistant role — ideally supporting a high-performing entrepreneur, CEO, or founder
• Proven ability to manage complex diaries, inboxes, travel, and logistics with precision and independence
• High emotional intelligence — able to read energy, moods, and act with empathy, calmness, and discretion
• Strong written and verbal communication skills — clear, thoughtful, and professional tone across all formats. Familiarity with UK cultural norms and communication etiquette
• Excellent organisational and follow-through skills — Excellent follow-through and ability to self-manage tasks
• nothing slips through the cracks with you
• Highly proactive mindset — you anticipate needs, solve problems before they arise and take initiative without needing to be told
• Familiarity with UK cultural and professional norms
• Tech fluency — confident using Gmail, Google Calendar, WhatsApp, Trello, Notion and ChatGPT or similar AI tools
• Spiritually grounded or growth-minded — value inner clarity as well as outer order
• Comfortable working in a hybrid personal/professional support role — this is not just a desk job
• Ideally holds a UK driving licence or is fully committed to obtaining one promptly
  
  
  

Location & Flexibility:

This is not a remote job. You must be fully flexible to work between:

• Founder's residence office in Coulsdon, South London
• Central London office
  
  

Work rhythm will follow the Founder's needs, not fixed hours or locations.

Commitment & Mindset:

We are seeking someone who values loyalty, consistency, and long-term contribution — ideally, committing to this role for 3-5 years. This is not a stepping-stone position for quick progression or title changes.

You'll find fulfilment here if you care about creating order, protecting focus, and supporting someone with purpose and presence.

Benefits

• Medical Insurance - Comprehensive health coverage to support your well-being
• Career Growth & Development - Clear progression opportunities and skill development
• Impactful Role - Be part of a leading UK immigration law firm with a meaningful mission
• Supportive Work Environment - Join a team that values learning, collaboration, and excellence
• Visa Sponsorship: We are open to sponsoring the right candidate under the Skilled Worker visa. However, please do not apply unless you are fully aligned with the skills, emotional maturity, and expectations outlined above. Sponsorship is offered only for those truly ready to commit and serve at this level
  
  
  

How to Apply:

Please send your CV and a short cover letter explaining why this role suits you.

Applications without a cover letter will not be considered.

Selected candidates will go through a multi-stage process, including emotional intelligence tasks and structured interviews.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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