Executive Assistant to Vice Presidents | Hybrid & Growth

Intact Insurance UK; Manchester; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Annual discretionary bonus

Hybrid working

Flexible hours

25 days annual leave

Health & wellbeing

Job summary

Intact Insurance UK is seeking a proactive Secretary/Administrative Assistant to provide high-quality support to VPs, helping them stay focused on priorities. You will coordinate diaries, arrange travel, and produce communications and reports with accuracy, discretion, and professionalism.

This role offers hybrid working, flexible hours, and a range of benefits including discretionary bonus, pension contributions, and career development opportunities within a collaborative team.

Qualifications

• Bringing previous secretarial experience with a focus on administrative excellence.
• Planning, coordination and time management to handle multiple priorities.
• Building relationships with a wide range of internal and external stakeholders.
• Clear, professional written and verbal communication.
• Sound judgement when handling confidential information.
• Working confidently with data to support decision making and administrative processes.

Responsibilities

• Manage diaries, meetings, travel arrangements and itineraries to support priorities and maximise productivity.
• Preparing correspondence, reports, spreadsheets, briefing papers and presentations, ensuring information is accurate, professional and clearly presented.
• Handling sensitive and confidential information with discretion, maintaining the security of documentation and electronic files.
• Coordinating action logs and brought forward systems, progressing activities to ensure timely follow up and completion.
• Screening and prioritising incoming communications, responding appropriately or directing information to the right Vice President.
• Supporting audio and video conference meetings, including the setup of facilities and equipment to enable effective collaboration.

Skills

Secretarial experience

Diary management

Time management

Stakeholder relations

Communication skills

Data handling

Job description

Intact Insurance UK is seeking a proactive Secretary/Administrative Assistant to provide high-quality support to VPs, helping them stay focused on priorities. You will coordinate diaries, arrange travel, and produce communications and reports with accuracy, discretion, and professionalism.

This role offers hybrid working, flexible hours, and a range of benefits including discretionary bonus, pension contributions, and career development opportunities within a collaborative team.