Executive Assistant to the CEO

LONDON YOUTH; London; On-site; GBP 20,000 - 35,000; Part time

Job summary

LONDON YOUTH is seeking a key part-time administrative role providing organisational support to the CEO and Board. The successful candidate will manage schedules, prepare briefing materials, and take minutes at meetings, ensuring efficient operations. Ideal for someone with strong administrative skills and excellent attention to detail.

Qualifications

• Experience in managing executive schedules and taking minutes of meetings.
• Ability to handle confidential information discreetly.
• Proven capacity to resolve issues proactively.

Responsibilities

• Manage the Chief Executive's schedule and diary.
• Produce accurate minutes and maintain the Rolling Agenda.
• Coordinate project support and briefing packs.

Skills

Written communication

Verbal communication

Organisational skills

Attention to detail

Tools

Microsoft Office

Job description

Please click on the 'Apply on Website' button to find out more and to apply!

This is a key role in providing administration and organisational support to the CEO and the Board. The successful candidate must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative skills, and the ability to maintain a balance among multiple priorities. This is a part-time position with flexibility on the number of days worked each week, with a minimum one to two days in the office.

What you will be doing

• Manage the Chief Executive's schedule and diary ensuring there is adequate time for meeting preparation and follow-up.
• Provide project support and co-ordinate briefing packs for the Chief Executive to ensure they have comprehensive information for any meetings and activities.
• Manage the Boards meeting schedule and calendar of events.
• Attend meetings, including the Annual General Meeting, to take and produce accurate minutes and update the Rolling Agenda and Actions Sheet.
• Handle confidential information with discretion and maintain the highest standards of confidentiality.

What you bring to the role

• Committed to delivering the best support possible so that the Board and CEO can be as effective as possible.
• An initiative-taking approach - looking ahead and resolving potential issues.
• Responsiveness to changing demands and able to adapt own workload to provide the support that is needed.
• Comfortable managing upwards and communicating assertively and confidently with senior executives and managers.
• Excellent attention to detail and the ability to work on your own initiative.
• Demonstrable experience in preparation of papers, with a proven ability to take and write accurate and comprehensive minutes of meetings.
• Advanced knowledge of Microsoft Office applications.
• You will be able to demonstrate our values of being:
  • Ambitious
  • Inclusive
  • Collaborative
  • Accountable

The closing date for applications is Monday 23rd June.

Interviews will be held on Thursday 3rd July, at Pitfield Street, London.

About London Youth

We are London Youth: a charity on a mission to support the capital's youth sector to improve the lives of young people. We do this with and through our members - a network of six hundred youth organisations - and at our two outdoor residential centres, Hindleap Warren and Woodrow High House.

Throughout our 135-year history, community youth organisations have provided a constant lifeline and vital space outside the family and formal education, where young people can develop confidence, resilience and skills. Young people need opportunities outside school to have fun with their friends, to make a positive change in their communities, and to shape the city they live in.

We look to work with all young people, focusing particularly on those who would not otherwise have access to the kind of opportunities we offer.

In 2023-24, we worked with 591 member youth organisations who supported more than 710k young Londoners. 28,676 young people took part in our programme, events, and activities, with nearly 18,000 enjoying activities at our two outdoor learning centres, Woodrow and Hindleap. We supported 2,000 youth professionals at over 184 of our training and network sessions.