Executive Assistant To The CEO

Lucy Walker Recruitment Limited; Kirklees; On-site; GBP 42,000 - 64,000; Full time

Job summary

Lucy Walker Recruitment Limited is seeking a highly skilled EA/PA to provide CEO-level support in a dynamic, growth-focused organisation. The role encompasses comprehensive diary management, proactive board liaison, and end-to-end event and travel coordination.

The successful candidate will demonstrate first-class communication, discretion, and the ability to work autonomously while maintaining organisation across a broad workload.

Qualifications

• Extensive diary management at CEO level or board level is required.
• First-class communication skills to liaise with internal and external stakeholders.
• Ability to work autonomously and prioritise effectively under pressure.
• Highly organised, with the ability to manage conflicting appointments.
• Discretion and confidentiality in all areas of work.

Responsibilities

• Manage CEO diary and coordinate meetings, attendees and logistics.
• Prepare materials for Board Meetings and communicate outcomes to stakeholders.
• Build relationships with Board members and external contacts.
• Organise events, venues, catering and travel arrangements (domestic and international).
• Act as key point of contact for communications via phone, email and correspondence.
• Prepare documentation, presentations and reports as required.
• Provide broader executive support to the CEO as needed.

Skills

Diary management

Executive communication

Autonomy

Organisation

Discretion & confidentiality

Team player

MS Office

Tools

MS Office

Job description

This is a superb opportunity for a highly skilled and experienced PA or Executive Assistant to work for this superb organisation at CEO level. This is a creative organisation who have experienced strong and continued growth over recent years. The CEO is looking for an excellent level of EA support, offering a varied and challenging workload for the right candidate. You may work within an EA role currently or, you may be a PA at Director level, looking for the next step within your career.

Daily duties & responsibilities

• Extensive diary management for the CEO, organising all meetings, logistics, attendees and communicating all elements of meetings to all stakeholders
• Being proactive in your approach with your CEO, prompting in regard to meetings and upcoming events including Board Meetings and preparation of materials for such events
• Extensive communication with other members of the Board and with stakeholders outside of the organisation, building key relationships
• Events and Conference organising including venue sourcing, organising catering, accommodation and other associated logistics
• Organising travel both in the UK and Internationally and all accommodation bookings
• Being a key correspondent for all communication both over the phone, via email and through written correspondence
• Preparing documentation, presentation and reports as required
• Any other element of personal support for the CEO as required

To be considered, you will have the following

• Excellent experience of working within a similar EA role at Board level with complex diary management
• 1st class communication skills to build those key relationships both internally and externally at all levels
• You will work with autonomy within all areas of your role, aware of the positive difference that you can make with your contribution to the CEO
• Highly organised, able to prioritise effectively and assertive in your approach to manage any conflicting appointments or meetings
• Professional, confident, focused and able to display discretion and confidentiality within all areas of your work
• Flexible in your approach, wiling to contribute to the wider team and support when needed
• Excellent IT skills with strong knowledge of MS Office
• You will be positive, friendly and engaging and will enjoy the work that you do

Our client is looking to recruit for this role immediately.