Executive Assistant to SVPs, Global Partnerships & Rights (EMEA)

IMG; Greater London; Híbrido; GBP 42.000 - 58.000; Jornada completa

Descripción de la vacante

IMG is seeking an exceptional Executive Assistant to provide trusted, proactive and highly organized support to the SVP, Global Partnerships and the SVP, Rights and Commercial Development, EMEA. This permanent role requires handling high-priority, confidential information with grace and efficiency across multiple time zones.

The successful candidate will manage complex calendars, coordinate travel, meetings and events, and act as the gatekeeper for executives.

Formación

• Significant experience supporting one or more senior executives in a complex, international organisation.
• Experience in a commercial, media, sports, entertainment, partnerships, rights or similarly fast-paced environment is desirable.
• Proven ability to manage multiple demanding calendars and shifting priorities with excellent attention to detail.
• Strong experience arranging complex international travel and coordinating high-profile meetings and events.
• Excellent written and verbal communication skills, with the confidence to engage senior internal and external stakeholders.
• Highly organised, dependable and solutions-oriented, with a proactive approach to anticipating requirements.
• Comfortable working independently while collaborating effectively with a broad range of teams and stakeholders.
• Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel; experience with collaboration and travel-management tools is an advantage.
• Flexibility to work outside standard hours occasionally when business needs or executive schedules require it.

Responsabilidades

• Manage complex, often competing calendars across multiple time zones, ensuring the executives’ time is aligned to strategic priorities.
• Act as a trusted gatekeeper and first point of contact, using sound judgement to assess urgency, relevance and appropriate access.
• Prepare daily and weekly schedules, briefing materials, meeting packs and concise summaries to support effective decision-making.
• Anticipate upcoming requirements, identify conflicts and proactively resolve issues before they affect the executives or wider team.
• Coordinate preparation for leadership meetings, business reviews, partner meetings, conferences and other high-profile engagements.
• Track actions, decisions and follow-ups to ensure commitments are completed on time.
• Organise internal and external meetings involving senior leaders, clients, rights holders, partners, agencies and other commercial stakeholders.
• Coordinate agendas, attendees, pre-reads, presentations, room requirements, technology and follow-up communications.
• Build constructive relationships with executive assistants and stakeholders across the organisation and with external partners.
• Support the executives’ participation in key events, including preparation of itineraries, contact schedules and on-the-ground logistics.
• Ensure the right people have the right information at the right time, while maintaining appropriate confidentiality.
• Travel and event management: Arrange complex domestic and international travel, including flights, accommodation, transfers, visas and itineraries.

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Discretion

Office tools

Herramientas

Outlook

PowerPoint

Word

Excel

Descripción del empleo

IMG is seeking an exceptional Executive Assistant to provide trusted, proactive and highly organized support to the SVP, Global Partnerships and the SVP, Rights and Commercial Development, EMEA. This permanent role requires handling high-priority, confidential information with grace and efficiency across multiple time zones.

The successful candidate will manage complex calendars, coordinate travel, meetings and events, and act as the gatekeeper for executives.