Executive Assistant - Circle Health Group

Circle Health Group; High Wycombe; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday per year

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Non-contributory life insurance

Staff wellbeing resources

Training and development opportunities

Job summary

The Shelburne Hospital in Great Missenden, part of Circle Health Group, is seeking an Executive Assistant to support the Senior Management Team. The role covers diary management, communications, governance support, and meeting administration across cross-site requirements.

You will work 37.5 hours per week with a flexible shift pattern, travel to the Chiltern Hospital when needed, and play a key role in information governance, SAR handling, and minute-taking for MAC and other meetings.

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical governance).
• Familiarity with systems such as consultant databases.
• Event coordination and minute-taking experience in formal meeting settings.

Responsibilities

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Management of information governance and audits.
• Management and escalation of Subject Access Request (SAR's).
• Monitor employee onboarding and liaise with HR Teams when necessary.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.
• Perform other related duties and ad hoc managerial projects as assigned, aligning with the core scope, skill set, and operational needs of this role.

Skills

Diary management

Email handling

Document preparation

Governance & audits

SAR management

Onboarding liaison

Communications

Minute taking

MS Office proficiency

Tools

Microsoft Office

Job description

Executive Assistant

The Shelburne Hospital

37.5 Hours & Permanent

Salary: Up to £32,000 per year

(depending on level of experience, training and qualification)

Overview

The Shelburne Hospital in Great Missenden is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Applicants must be able to travel to the sister site - The Chiltern Hospital in Great Missenden - for cross-site working.

We have an opportunity for an Executive Assistant to join their team of staff in the Senior Management Team.

This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties Of This Role Include

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.


• Management of information governance and audits.


• Management and escalation of Subject Access Request (SAR's).


• Monitor employee onboarding and liaise with HR Teams when necessary.


• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.


• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.


• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.


• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.


• Track and follow up on action points to ensure completion and accountability.


• Perform other related duties and ad hoc managerial projects as assigned, aligning with the core scope, skill set, and operational needs of this role.

Applicants Should Meet The Following Criteria

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.


• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.


• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).


• High level of discretion, professionalism, and attention to detail.


• Confident in working with senior leaders, consultants, and multidisciplinary teams.


• Experience within a healthcare, hospital, or regulated environment.


• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).


• Familiarity with systems such consultant databases.


• Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service


• Private Pension Scheme


• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions


• Friends & Family Hospital Discounts


• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay


• Non-contributory life insurance


• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits


• Access to resources, tools and services to support your wellbeing


• Employee recognition programmes


• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy