Executive Assistant

Circle Health Group; High Wycombe; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday

Private Healthcare

Friends & Family discounts

Family friendly policies

Life insurance

Wellbeing resources

Employee recognition

Job summary

Circle Health Group's The Shelburne Hospital in Great Missenden is seeking an experienced Executive Assistant to join the Senior Management Team. This is a full-time, permanent role at 37.5 hours per week with a flexible shift pattern and cross-site travel to The Chiltern Hospital.

You will provide confidential SMT support, manage diaries and emails, prepare reports and meeting packs, coordinate communications, and oversee governance and information requests while supporting HAC and MAC meetings.

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office.

Responsibilities

• Provide confidential support to the SMT, including diary management, email handling, document preparation and dissemination of key information.
• Management of information governance and audits; handling Subject Access Requests (SARs).
• Coordinate internal and external communications, screen calls and visitors, relay messages accurately.
• Prepare high-quality reports, presentations and meeting packs using Microsoft Office tools.
• Manage hospital meetings including MAC, governance, and financial meetings; issue agendas and minutes.
• Track and follow up on action points to ensure completion and accountability.
• Take on ad hoc managerial projects aligned with role responsibilities.

Skills

Diary management

Email handling

Document preparation

Minutes taking

Calendar coordination

Tools

Microsoft Office

Consultant databases

Job description

Executive Assistant
The Shelburne Hospital
37.5 Hours & Permanent
Salary: Up to £32,000 per year (depending on level of experience, training and qualification)

The Shelburne Hospital in Great Missenden is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Applicants must be able to travel to the sister site - The Chiltern Hospital in Great Missenden - for cross-site working.

We have an opportunity for an Executive Assistant to join their team of staff in the Senior Management Team .

This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties of this role include:

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Management of information governance and audits.
• Management and escalation of Subject Access Request (SAR's).
• Monitor employee onboarding and liaise with HR Teams when necessary.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.
• Perform other related duties and ad hoc managerial projects as assigned, aligning with the core scope, skill set, and operational needs of this role.

Applicants should meet the following criteria:

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
• Familiarity with systems such consultant databases.
• Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to beselfless,compassionate,committed,collaborative,brave,agile,tenaciousandcreativeand are at the core of our purpose and culture.