Executive Assistant to Senior Leadership - Industrial Ops

Michael Page; Scotland; On-site; GBP 30,000 - 40,000; Full time

Job summary

Michael Page is seeking an Executive Assistant to support senior leadership in Inverclyde within the industrial/manufacturing sector. You will manage diaries, arrange travel, and prep reports, presentations and correspondence to keep operations running smoothly.

In this role you’ll coordinate meetings, take minutes, handle confidential information with discretion, and contribute to project coordination and office process improvements. Independent work and strong communication are essential.

Qualifications

• Proven experience in a similar administrative or executive support role.
• Excellent organisational and time management skills.
• Strong attention to detail and the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office and other relevant software tools.
• Strong written and verbal communication skills.
• The ability to work independently and handle multiple tasks simultaneously.

Responsibilities

• Manage diaries, appointments and travel arrangements for senior leadership.
• Prepare and edit reports, presentations and correspondence.
• Coordinate meetings, including agenda preparation and minute taking.
• Act as the first point of contact for internal and external communications.
• Handle confidential information with discretion and professionalism.
• Assist in project coordination and follow-ups with relevant stakeholders.
• Ensure office systems and procedures are maintained and improved where necessary.
• Support the team with ad-hoc administrative tasks as required.

Skills

Diary management

Travel arrangements

Report preparation

Meeting coordination

Communication

Confidentiality

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Michael Page is seeking an Executive Assistant to support senior leadership in Inverclyde within the industrial/manufacturing sector. You will manage diaries, arrange travel, and prep reports, presentations and correspondence to keep operations running smoothly.

In this role you’ll coordinate meetings, take minutes, handle confidential information with discretion, and contribute to project coordination and office process improvements. Independent work and strong communication are essential.