Executive Assistant to Managing Director

Formula Space; Bridge; On-site; GBP 40,000 - 62,000; Full time

Job summary

Formula Space is seeking an experienced Executive Assistant to support the MD and Senior Leadership Team. This role goes beyond diary management, driving momentum across the business, coordinating strategic priorities and enabling key initiatives.

You will help create a great employee experience, coordinating HR activities, recruitment and onboarding, and partnering with managers to help teams thrive as we scale.

Qualifications

• Experience supporting a CEO, Managing Director or Senior Leadership Team.
• Experience in HR, People or Office Management roles or HR administration exposure.
• Outstanding organisation and attention to detail.
• Ability to prioritise competing demands and stay calm under pressure.
• Strong written and verbal communication skills.

Responsibilities

• Manage diaries, meetings, travel and day-to-day executive support.
• Coordinate leadership meetings, prepare agendas and briefing papers.
• Take notes, track actions and monitor progress on priorities.
• Support HR activities including recruitment and onboarding.
• Maintain HR records and coordinate staff lifecycle tasks.

Skills

Executive support

Diary management

Stakeholder coordination

HR coordination

Project coordination

Education

Experience with CEO/Senior Leadership support

Tools

Office software

Job description

At Formula Space, we're looking for an experienced Executive Assistant to support our MD and Senior Leadership Team.

This is a rare opportunity to step into a truly influential role at the heart of our business, becoming a trusted partner to the MD and wider leadership team. While you'll provide exceptional executive support, this role extends far beyond traditional diary management. You'll play a critical part in driving momentum across the business, coordinating strategic priorities, enabling key initiatives and ensuring our leaders have the focus and capacity to make the decisions that shape our future. If you thrive in a fast‑paced environment, enjoy being at the centre of the action and want to make a genuine impact, this role offers the chance to become an integral part of our continued success.

Alongside executive support, you'll also play an important role in helping us create a great employee experience. You'll coordinate key HR activities, support recruitment and onboarding, help maintain our people processes and work closely with managers to ensure our team continues to thrive as we grow.

We're an agile business where no two days are the same. Decisions are made quickly, ideas are encouraged, and everyone has the opportunity to make a real impact. If you enjoy working in a dynamic environment, thrive on variety and love bringing structure to a busy schedule, you'll feel right at home here.

What you'll be doing

Working closely with the MD and Senior Leadership Team, you'll:

EA

• Manage complex diaries, meetings, travel and day‑to‑day executive support.
• Coordinate leadership meetings, prepare agendas, presentations and briefing papers.
• Take accurate meeting notes and ensure actions are tracked and completed.
• Support strategic projects, monitoring progress and helping keep priorities on track.
• Work closely with HR and manage staff onboarding
• Manage executive communications, including email correspondence and stakeholder engagement.
• Prepare reports, presentations and business documentation.
• Conduct research and provide administrative support across a range of business initiatives.
• Build strong relationships across the business, working collaboratively with colleagues and external partners.
• Handle confidential information with professionalism and discretion.

People & HR

• Coordinate recruitment activities, including arranging interviews, communicating with candidates and supporting hiring managers.
• Manage the onboarding process for new starters, ensuring a smooth and engaging employee experience.
• Support employee lifecycle activities, including contracts, probation reviews, promotions and offboarding.
• Maintain accurate HR records and ensure documentation is kept up to date.
• Coordinate training, development activities and company‑wide people initiatives.
• Support employee engagement activities, wellbeing initiatives and internal communications.
• Assist with HR projects, policies and process improvements as the business continues to grow.
• Act as a trusted point of contact for day‑to‑day people queries, escalating more complex matters where appropriate.
• Assist with HR projects, policies and process improvements as the business continues to grow.
• Act as a trusted point of contact for day‑to‑day people queries, escalating more complex matters where appropriate.

About you

We're looking for someone who is naturally organised, proactive and enjoys being at the centre of a busy business.

You'll bring:

• Previous experience supporting a CEO, Managing Director or Senior Leadership Team.
• Previous experience in an HR, People or Office Management role, or exposure to HR administration.
• Outstanding organisational skills with excellent attention to detail.
• The ability to prioritise competing demands and stay calm under pressure.
• Strong written and verbal communication skills.
• Confidence managing multiple projects and deadlines simultaneously.
• A proactive approach, with the ability to anticipate needs and solve problems independently.
• The highest levels of professionalism, discretion and confidentiality.
• A genuine interest in creating a positive employee experience and supporting business growth.

Why Formula Space?

Joining Formula Space means becoming part of a business that's growing quickly, evolving constantly and genuinely values the contribution of its people.

We're a growing business with ambitious plans, and our people are central to our success. As our Executive Assistant, you'll play an important role in supporting our leadership team and helping us achieve our goals.

In return, you'll benefit from:

• The opportunity to work closely with senior leaders and contribute to strategic business initiatives.
• A supportive and collaborative working environment.
• Opportunities to develop and grow as the business continues to evolve.
• A competitive salary and benefits package.

Interested?

If you're looking for the next step in your career where you'll have variety, autonomy and the chance to make a tangible impact within an ambitious, fast‑paced business, we'd love to hear from you.