Executive Assistant

nextenergygroup; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working in London office three+

30 days holiday

Private pension

BUPA Healthcare

Cycle to work

EV leasing

Job summary

nextenergygroup is seeking an experienced Executive Assistant to provide high-level administrative support to the Managing Directors. The role focuses on optimizing their time, coordinating complex schedules, travel, and critical projects to enable strategic leadership.

You will prepare documents and presentations, liaise with internal teams and external partners, and manage confidential information with professionalism.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Minimum 5 years' experience as an Executive Assistant or similar high-level role.
• Experience supporting C-suite or senior executives, ideally in international settings.

Responsibilities

• Manage complex calendars, prioritising meetings and events across time zones.
• Coordinate domestic and international travel, visas, and itineraries.
• Prepare and format correspondence, reports, and board materials.
• Screen and manage communications on behalf of Managing Directors.
• Organise meetings with agenda, minutes, and action follow-ups.
• Support project coordination and executive events with discretion.

Skills

Calendar management

Travel planning

Executive support

Communication

Discretion

Stakeholder liaison

Education

Bachelor's degree

Tools

MS Office

Outlook

PowerPoint

Excel

Teams

SharePoint

Job description

THE ROLE

As an Executive Assistant, you will provide high-level administrative and organisational support to Managing Directors, ensuring their time is optimally managed and business priorities are met. This position plays a critical role in enabling senior leaders to focus on strategic leadership by managing complex scheduling, communications, and project coordination. Acting as a trusted partner, you will anticipate needs, resolve issues proactively, and contribute to the overall efficiency and success of the leadership team.

In this role, you'll manage calendars, travel arrangements, and meetings with precision, while preparing documents, reports, and presentations to support key initiatives. You will also coordinate projects and events led by the Managing Directors, ensuring smooth execution and timely delivery. Professional liaison with internal teams and external stakeholders will be a core part of your responsibilities, requiring discretion and strong interpersonal skills.

Ultimately, your work will enable senior leaders to focus on high-impact decision-making, enhance organisational efficiency, and uphold the company's reputation through professional representation. This is an opportunity to make a meaningful impact by supporting strategic business goals and fostering collaboration across the organisation.

KEY RESPONSIBILITIES

• Manage complex calendars, prioritising and scheduling meetings, appointments, and events across multiple time zones
• Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries
• Prepare, proofread, and format correspondence, reports, presentations, and board materials
• Screen and manage incoming communications, responding on behalf of Managing Directors where appropriate
• Organise and support meetings, including agenda preparation, minute-taking, and follow up on action items
• Plan and coordinate internal and external events, offsites, and executive workshops
• Handle confidential information with discretion and professionalism
• Liaise with key stakeholders, clients, and partners on behalf of the Managing Directors
• Track and reconcile expenses, process invoices, and manage budgets for executive activities
• Support project management activities, ensuring deadlines and deliverables are met
• Anticipate the needs of the Managing Directors and proactively resolve issues
• Provide general administrative support as required, including document management and office coordination.

SKILLS & COMPETENCIES

• Exceptional organisational and time management skills; ability to prioritise and multi-task effectively
• Excellent written and verbal communication skills
• High level of discretion, integrity, and professionalism
• Strong problem-solving skills and proactive approach
• Attention to detail and accuracy in all work
• Ability to build relationships and influence at all levels
• Adaptability and resilience in a dynamic, fast-paced environment
• Strong judgement and decision-making abilities

Passion for our mission 'to generate a more sustainable future by leading the transition to clean energy

Our values: be a leader, build trust, be responsible, be innovative and 'bring your alpha'.

EXPERIENCE & QUALIFICATIONS

• Bachelor's degree or equivalent experience preferred
• Minimum 5 years' experience as an Executive Assistant or in a similar high-level administrative role
• Experience supporting C-suite or senior executives, ideally within a fast-paced, international environment
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with collaboration tools (e.g., Teams, Zoom, SharePoint) is advantageous
• Demonstrated ability to handle confidential information with integrity
• Experience coordinating international travel and managing complex schedules
• The right to work in the UK.

WHAT WE OFFER

• A busy role in a supportive team, with plenty of opportunities to learn
• International scope - we operate in over 8 countries
• Hybrid working - we will need you in the central London (Mayfair) office at least three times a week, but you will normally be able to work remotely for the remainder of the week
• 30 days' holiday per year (3 of which are taken during the festive shutdown in December)
• Private pension
• BUPA Healthcare for you and qualifying dependents
• Cycle to work and electric vehicle leasing schemes.

DIVERSITY AND INCLUSION

Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and