Executive Assistant

Zachary Daniels; Hounslow; Hybrid; GBP 59,000 - 72,000; Full time

Benefits offered by this job

Discretionary Bonus Scheme

Private Medical Insurance

Group Life Cover

25 Days Annual Leave

Hybrid Working

Employee Assistance Programme

Private Chef

Regular Social & Team Events

Contributory Pension Scheme

Job summary

Zachary Daniels is partnering with a premium consumer brand to recruit an Executive Assistant to support its Managing Director in London. This hybrid role requires three days in the White City office and offers a salary up to £65,000 DOE plus benefits.

You will own a complex diary, coordinate high-level meetings, manage international travel, and prepare confidential briefs. The ideal candidate has senior-level support experience, exceptional organisation, and advanced MS Office skills, with a

Qualifications

• Experience supporting C-suite or founder-led executives.
• Exceptional diary management and organisational skills.
• Calm under pressure with strong attention to detail.
• Advanced MS Office skills (Outlook, PowerPoint, Excel).

Responsibilities

• Own a complex, fast-moving diary and prioritise time for the MD.
• Coordinate high-level internal and external meetings with agendas.
• Anticipate clashes and proactively find solutions.
• Prepare, format and proofread presentations and confidential docs.
• Oversee extensive UK and international travel arrangements.
• Manage expenses through the company's system.
• Build relationships with senior stakeholders and partners.
• Act as a professional gatekeeper handling sensitive information.
• Collaborate with the EA team to support the Executive Leadership Team.

Skills

Diary management

Executive support

MS Office (Outlook, PowerPoint, Excel)

Calendar coordination

Travel coordination

Communication

Tools

Outlook

PowerPoint

Excel

Job description

Executive Assistant to Managing Director | White City, London | Hybrid - 3 days in the office | Up to £65,000 DOE + benefits

We're partnering with one of the world's most recognisable and loved premium consumer brands to find an exceptional Executive Assistant to support its MD.

This is a fantastic opportunity for an experienced EA who has previously supported a founder-led individual, providing high-level, trusted support in a fast-paced and highly successful international business.

Working closely with the MD, you'll become a trusted right hand, anticipating needs, managing competing priorities and ensuring they can operate at their best. You'll need the confidence and judgement to work with someone who is entrepreneurial, highly driven and accustomed to operating at pace.

What you'll be doing

As EA to the MD, you'll be trusted with a broad and genuinely interesting remit, including:

• Owning a complex, fast-moving diary, balancing competing priorities and ensuring the MD's time is focused where it matters most.
• Coordinating high-level internal and external meetings, including agendas, briefing packs and supporting materials.
• Anticipating diary clashes and potential challenges before they arise, proactively finding solutions.
• Preparing, formatting and proofreading presentations, reports and highly confidential documentation.
• Taking ownership of extensive UK and international travel, from flights and accommodation to visas and detailed itineraries.
• Managing expenses accurately through the company's expense management system.
• Building trusted relationships with senior stakeholders, colleagues and external partners across the business.
• Acting as a highly professional gatekeeper, handling sensitive information with absolute discretion.
• Working closely with the wider EA team to provide seamless support across the Executive Leadership Team.
• Getting involved in additional projects and initiatives where your organisational skills and judgement can make a real difference.

What we're looking for

We're looking for an accomplished EA who is confident operating at senior level and is comfortable supporting a founder-led, entrepreneurial individual.

You'll ideally bring:

• Experience supporting C-suite, founders or Executive Leadership Team members.
• Exceptional diary management and organisational skills.
• The ability to juggle multiple priorities while remaining calm and composed under pressure.
• Outstanding attention to detail and accuracy.
• Excellent written and verbal communication skills.Advanced Microsoft Office capability, particularly Outlook, PowerPoint and Excel.
• Experience managing complex international travel and senior-level meetings.
• A proactive, solutions-focused approach and the instinct to anticipate needs rather than simply react to requests.

Perks & Benefits

• Discretionary Bonus Scheme - You'll be eligible to participate in an annual discretionary bonus scheme, with awards based on both individual and company performance.
• Private Medical Insurance - Comprehensive private medical cover through Vitality, including optical and dental benefits.
• Group Life Cover - Life assurance of 4x your basic salary.
• 25 Days Annual Leave - Enjoy 25 days' annual leave, giving you more time to relax, recharge and spend with family and friends.
• Hybrid Working - This role operates on a hybrid basis, with a minimum of three days per week in the White City office.
• Employee Assistance Programme - Confidential health and wellbeing support through Health Assured, available whenever you need it.
• Private Chef - Enjoy freshly prepared buffet-style breakfasts and lunches every Monday, Tuesday and Thursday, created by the company's in-house chef team. Meals are heavily subsidised, with only a small employee contribution.
• Regular Social & Team Events - An active social committee organises regular events throughout the year, providing plenty of opportunities to celebrate successes and connect with colleagues.
• Contributory Pension Scheme - Salary sacrifice pension through Scottish Widows, with 5% employer and 5% employee contributions, with the option to increase your own contributions.

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