Executive Assistant

Harper Evans Recruitment; Southampton; On-site; GBP 42,000 - 50,000; Full time

Benefits offered by this job

Private medical insurance

Life insurance

Employee Assistance Programme

Job summary

Harper Evans Recruitment is seeking an organised Executive Assistant to join their growing team in an office-based role in the UK. You will manage diaries, inboxes, meetings and travel, and support senior leaders with agendas and reporting.

You'll also coordinate cross-functional initiatives, help optimise processes, and explore AI-enabled tools to improve efficiency. A degree is preferred, though relevant experience counts.

Qualifications

• Degree preferred, though relevant experience equally important.
• Organised and proactive EA/PA background desirable.
• Comfortable working with changing priorities in a fast-paced office.

Responsibilities

• Manage diaries, inboxes, meetings and international travel arrangements.
• Prepare agendas, reports and documentation for management and board meetings.
• Coordinate meetings with internal and external stakeholders.
• Document and improve internal processes and create simple dashboards.

Job description

You’ll be joining a rapidly growing technical company with an ambitious future, a positive culture and a highly motivated team.

Working closely with senior leadership, you’ll become a trusted and valued part of the business, helping to manage priorities, coordinate projects and ensure important actions keep moving forward.

You’ll have exposure to senior-level decision-making, business projects, team initiatives and the day-to-day operations of a growing company.

This is a full-time, office-based role, Monday to Friday, with free onsite parking.

What you’ll be doing

Executive Support

• Manage diaries, inboxes, meetings and international travel arrangements
• Prepare agendas, reports and documentation for management and board meetings
• Track actions and ensure key priorities are followed through
• Coordinate meetings with internal and external stakeholders
• Handle confidential and commercially sensitive information with discretion

Projects & Business Operations

• Support a range of company projects and business initiatives
• Coordinate training events, meetings and team activities
• Act as a key link between senior leadership and the wider team
• Document and improve internal processes
• Create simple reporting dashboards, trackers and management information
• Help improve operational processes as the company continues to grow
• Identify potential blockers and help ensure actions and projects stay on track

AI & Technology

• Support the introduction of AI tools to improve efficiency and decision-making
• Explore practical opportunities for automation, reporting and workflow optimisation
• Help evaluate and implement new systems and digital tools
• Encourage effective use of technology across day-to-day business processes

Who this role is for

This role would suit an organised and proactive EA, PA, Project Coordinator or business support professional who enjoys variety, takes ownership and wants to make a genuine contribution to a growing business.

We’re looking for someone who is:

• Highly organised with excellent attention to detail
• Confident coordinating projects and following actions through to completion
• Comfortable working with changing priorities in a fast-paced environment
• Professional, discreet and trusted with confidential information
• Confident using technology and interested in how AI and automation can improve the way a business operates
• Proactive, resourceful and willing to take ownership
• Happy working collaboratively within an office-based team

A degree is preferred, although relevant experience and the ability to demonstrate the right skills are equally important.

You’ll need to be comfortable being predominantly office-based, happy to share the office with a friendly dog and willing to complete a background check at offer stage.

Why this role is different

You’ll be working at the heart of a growing technical company, gaining real insight into how the business operates and contributing to how it develops and scales.

Rather than simply managing someone else’s diary, you’ll be encouraged to take ownership, improve processes, coordinate projects and find better ways of getting things done.

As the company grows, there will be opportunities to develop the position and take on greater responsibility.

What’s on offer

• Package up to £50,000
• Private medical insurance
• Life insurance and Employee Assistance Programme
• Company share incentive scheme
• Regular company events
• Dedicated time for personal learning and development

Diversity, Equity & Inclusion

We’re committed to creating an inclusive recruitment process where people from all backgrounds feel supported. We welcome applications from anyone who feels they could be a great fit for this opportunity.