Executive Assistant to Leadership | Travel & Reports

SmartRecruiters, Inc.; Greater London; On-site; GBP 36,000 - 52,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension Scheme

Life Assurance

Bike to work scheme

Employee Stock Purchase Plan

Training and Personnel Development

Job summary

Expeditors is seeking an Executive Administrator in the United Kingdom to provide high-level administrative support to executives and ensure smooth office operations. The role emphasizes strong organisational skills, confidentiality, and efficient handling of schedules, travel, and communications.

The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks with minimal supervision, contributing to a professional and customer-focused environment.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Manage and organise schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain diaries and regularly manage the mailbox.
• Meeting coordination: scheduling, attending, minute-taking, and follow-ups
• Manage meeting records and travel management (using Concur)
• Expense submissions (using Concur)
• Report delivery: weekly/monthly executive reports
• General admin support for leadership
• Build internal networks to facilitate these tasks
• Maintain filing systems and ensure confidentiality of sensitive information.

Skills

Microsoft Office Suite

Verbal & written communication

Organization & time management

Independent working

Problem solving

Job description

Expeditors is seeking an Executive Administrator in the United Kingdom to provide high-level administrative support to executives and ensure smooth office operations. The role emphasizes strong organisational skills, confidentiality, and efficient handling of schedules, travel, and communications.

The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks with minimal supervision, contributing to a professional and customer-focused environment.