Executive Administrator

SmartRecruiters, Inc.; Greater London; On-site; GBP 36,000 - 52,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension Scheme

Life Assurance

Bike to work scheme

Employee Stock Purchase Plan

Training and Personnel Development

Job summary

Expeditors is seeking an Executive Administrator in the United Kingdom to provide high-level administrative support to executives and ensure smooth office operations. The role emphasizes strong organisational skills, confidentiality, and efficient handling of schedules, travel, and communications.

The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks with minimal supervision, contributing to a professional and customer-focused environment.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Manage and organise schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain diaries and regularly manage the mailbox.
• Meeting coordination: scheduling, attending, minute-taking, and follow-ups
• Manage meeting records and travel management (using Concur)
• Expense submissions (using Concur)
• Report delivery: weekly/monthly executive reports
• General admin support for leadership
• Build internal networks to facilitate these tasks
• Maintain filing systems and ensure confidentiality of sensitive information.

Skills

Microsoft Office Suite

Verbal & written communication

Organization & time management

Independent working

Problem solving

Job description

We take care of our employees, and they take care of our customers !

Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.

Our Mission

We recruit, train, and retain the very best logistics and technical experts the world over.We love to promote from within- more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!

Job Description

Job Overview

The Executive Administrator will provide administrative support to executives ensuring the smooth operation of the office. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks efficiently.

Typical Duties and Responsibilities

• Manage and organise schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain diaries and regularly manage the mailbox.
• Meeting coordination: scheduling, attending, minute-taking, and follow-ups
• Manage meeting records and travel management (using Concur)
• Expense submissions (using Concur)
• Report delivery: weekly/monthly executive reports
• General admin support for leadership
• Build internal networks to facilitate these tasks
• Maintain filing systems and ensure confidentiality of sensitive information.

Performance Expectations:

Job Execution: Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.

Expeditors Key Performance Expectations:

Exceptional Customer Service: Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions, and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees)).

Reliability: Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.

Collaboration: Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

Communication: Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers. Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards.

Culture: Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humour, and Visionary.

Personal Growth and Development: Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely m

Qualifications

Previous experience as a personal assistant or in a similar administrative role is essential.

Required Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving skills and attention to detail.

Additional Information

Expeditors offers excellent benefits

• Private Medical Insurance
• Pension Scheme
• Life Assurance
• Bike to work scheme
• Employee Stock Purchase Plan
• Training and Personnel Development Programme

** Must have the right to work in the UK **