Executive Assistant to Institute Directors

University of Cambridge; Cambridge; On-site; GBP 26,000 - 34,000; Full time

Job summary

University of Cambridge's Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI) seeks a Junior Administrator to support Directors with confidential administrative duties, diary management and day-to-day operations.

You will coordinate meetings, organise travel, prepare papers and maintain records, while liaising with colleagues across the University and NHS partners to ensure smooth governance and timely reporting.

Qualifications

• Previous administrative experience including diary management.
• Ability to handle confidential information and meet deadlines.
• Strong communication and organisational skills.

Responsibilities

• Manage complex diaries and coordinate meetings and events.
• Organise domestic and international travel.
• Provide confidential administrative support to institute directors.
• Assist with recruitment administration and finance processes (purchase orders, invoices, expenses).

Skills

Diary management

Meeting coordination

Administrative support

MS Office

Tools

Outlook

Word

Excel

Job description

University of Cambridge's Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI) seeks a Junior Administrator to support Directors with confidential administrative duties, diary management and day-to-day operations.

You will coordinate meetings, organise travel, prepare papers and maintain records, while liaising with colleagues across the University and NHS partners to ensure smooth governance and timely reporting.