Junior Administrator

University of Cambridge; Cambridge; On-site; GBP 26,000 - 34,000; Full time

Job summary

University of Cambridge's Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI) seeks a Junior Administrator to support Directors with confidential administrative duties, diary management and day-to-day operations.

You will coordinate meetings, organise travel, prepare papers and maintain records, while liaising with colleagues across the University and NHS partners to ensure smooth governance and timely reporting.

Qualifications

• Previous administrative experience including diary management.
• Ability to handle confidential information and meet deadlines.
• Strong communication and organisational skills.

Responsibilities

• Manage complex diaries and coordinate meetings and events.
• Organise domestic and international travel.
• Provide confidential administrative support to institute directors.
• Assist with recruitment administration and finance processes (purchase orders, invoices, expenses).

Skills

Diary management

Meeting coordination

Administrative support

MS Office

Tools

Outlook

Word

Excel

Job description

Join the Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI), part of the University of Cambridge, as our Junior Administrator and play a key role in supporting the Institute's senior leadership and day-to-day operations.

The VPD-HLRI brings together researchers, clinicians and professional services staff from across the University, NHS and partner organisations, creating a collaborative environment focused on improving cardiovascular and lung health. As Junior Administrator, you will provide professional, proactive and confidential administrative and secretarial support to the Directors of both the Institute and the Clinical Research Facility (HLRI-CRF), helping to ensure the smooth and effective operation of their offices.

This is a varied and fast-paced role that sits at the centre of Institute activity. You will manage complex and frequently changing diaries, coordinate meetings and events, organise domestic and international travel, and provide high-quality administrative support across a wide range of activities. Working closely with senior academic leaders, you will help ensure priorities are managed effectively and that information, correspondence and documentation are handled professionally and confidentially.

The role involves regular contact with colleagues from across the University, Royal Papworth Hospital and a range of external organisations. You will act as a key point of contact for the Institute, responding to enquiries, coordinating activities and building effective working relationships with a diverse range of stakeholders. Strong communication skills, sound judgement and a professional approach are therefore essential.

Alongside supporting the Directors, you will contribute to a broad range of Institute operations. This includes organising seminars, meetings and visits, supporting governance and committee activity, preparing agendas and papers, taking minutes, tracking actions and maintaining records. You will also assist with recruitment administration, finance processes such as purchase orders, invoices and expenses, and the maintenance of accurate administrative records and databases.

We are looking for someone who is highly organised, proactive and able to manage a varied workload while maintaining excellent attention to detail. You will be comfortable handling confidential information, working to competing deadlines and using your initiative to resolve issues and keep activities running smoothly. Previous administrative experience, including diary management and meeting coordination, would be advantageous.

You should be confident using Microsoft Office applications including Outlook, Word and Excel, and be comfortable learning new systems and processes. Most importantly, you will enjoy providing excellent administrative support, building positive working relationships and contributing to a collaborative and supportive team environment.

You will be joining a welcoming professional services team within a world-leading research institute, with opportunities to develop your skills and contribute to an environment that supports internationally recognised research and innovation.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.