Executive Assistant to the Scientific Director

European Bioinformatics Institute; Hinxton; On-site; GBP 39,000 - 43,000; Full time

Benefits offered by this job

Private medical insurance

30 days annual leave

Relocation package

Job summary

European Bioinformatics Institute in Hinxton, UK, seeks a Personal Assistant & Unit Administrator to support the Director of Scientific Core Facilities and a Unit of roughly 80 staff. You will provide high-level administrative support and act as a key point of contact, handling calendars, meetings and international communications.

The role requires discretion, multi-tasking and fluency in English; German is desirable with excellent interpersonal skills and proficiency in office software.

Qualifications

• Excellent secretarial and administrative skills.
• Discretion and confidentiality in handling information.
• Fluent written and spoken English; German knowledge desirable.
• Strong working knowledge of common office software (Microsoft Office).

Responsibilities

• Manage Director’s calendar, meetings and appointments including complex scheduling.
• Prepare meeting agendas, briefing materials and minutes; follow up on actions.
• Coordinate internal and external meetings, visits and events; liaise with stakeholders.
• Organise unit events and recruitments logistics; manage travel and reimbursements.

Skills

Secretarial skills

Administrative skills

Organisational skills

Discretion

Microsoft Office

Interpersonal skills

Tools

Microsoft Office

Job description

European Bioinformatics Institute in Hinxton, UK, seeks a Personal Assistant & Unit Administrator to support the Director of Scientific Core Facilities and a Unit of roughly 80 staff. You will provide high-level administrative support and act as a key point of contact, handling calendars, meetings and international communications.

The role requires discretion, multi-tasking and fluency in English; German is desirable with excellent interpersonal skills and proficiency in office software.