Executive Assistant to Group Leaders — Hybrid, London

St. James's Place; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Discretionary annual bonus

28 days annual leave + 5 days

Private medical insurance

Pension 10%

Job summary

St. James's Place in London is seeking an experienced Executive Assistant to provide high-level, proactive support to a member of the Group Executive Committee and senior directors.

You’ll act as a true right-hand partner, enabling leaders to focus on strategic priorities by managing day-to-day operations with discretion and sound judgement. The role requires expert diary management, gatekeeping, end-to-end meeting support, travel coordination and efficient administration.

Qualifications

• Proven experience providing executive support to senior leaders (Director/Executive level).
• Advanced diary management skills and strong proficiency in Microsoft Office (Outlook).
• Excellent organisational, time management and prioritisation skills.
• Strong communication and interpersonal skills, with the ability to build relationships across all levels.

Responsibilities

• Managing complex and constantly evolving diaries, ensuring leaders’ time is protected and aligned to strategic priorities.
• Acting as a gatekeeper by filtering communications, prioritising requests, and managing access to senior leaders.
• Providing end-to-end meeting support, including preparation of materials, coordination and follow-up actions.
• Proactively managing inboxes, responding where appropriate and ensuring key items are flagged and progressed.
• Coordinating domestic and international travel, including detailed itineraries and adapting plans as needed.
• Organising and delivering high-quality events and meetings, both onsite and offsite.

Skills

Executive support

Diary management

Communication

Interpersonal skills

Tools

Microsoft Outlook

Job description

St. James's Place in London is seeking an experienced Executive Assistant to provide high-level, proactive support to a member of the Group Executive Committee and senior directors.

You’ll act as a true right-hand partner, enabling leaders to focus on strategic priorities by managing day-to-day operations with discretion and sound judgement. The role requires expert diary management, gatekeeping, end-to-end meeting support, travel coordination and efficient administration.