Executive Assistant to Group Chief of Staff

ENGINEERINGUK; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support the Group Chief of Staff. The role involves managing schedules, coordinating meetings, and ensuring effective communication within the team. Ideal candidates will have strong EA experience and proficiency in Microsoft Office 365. The position requires a proactive and detail-oriented individual who can thrive in a fast-paced environment.

Qualifications

• Strong EA/PA experience required.
• Excellent knowledge of Microsoft Office 365.
• Flexible, reliable, and proactive.

Responsibilities

• Managing diaries and prioritizing commitments.
• Coordinating logistics for meetings and events.
• Producing high-quality documentation and reports.

Skills

Communication

Teamwork

Attention to Detail

Discretion

Proactivity

Tools

Microsoft Office 365

Job description

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Executive Assistant to Group Chief of Staff

View more categories View less categories Sector Administration and Secretarial Role Assistant Contract Type Permanent Hours Full Time

At M&G, our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life, and Wealth. All three segments work together to deliver attractive financial outcomes for our clients and superior shareholder returns.

Through our behaviors of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We consider flexible working arrangements for any of our roles and offer workplace accommodations to support your effectiveness in your role.

Role summary

Supporting the M&G Group Chief of Staff and the wider M&G Group CEO Office team. Note that this role requires working in the office 4-5 days per week as needed.

The key elements of the role are:

• Providing efficient and organized support to the M&G Group CEO Chief of Staff.
• Supporting the wider Group CEO Office team as required.
• Providing full cover when the M&G Group CEO Executive Assistant is on leave.

Job scope

• Managing diaries with high skill and organization, assessing appointment priorities, and using sound judgment to reschedule or reprioritize commitments.
• Proactively managing emails daily, flagging urgent matters.
• Collaborating with colleagues and maintaining controls to improve the control environment, customer outcomes, and reduce operational risks.
• Coordinating logistics for meetings, offsites, and social events in collaboration with the Group CEO Executive Assistant.
• Scheduling and managing complex meetings and ensuring documentation is prepared and distributed in advance.
• Handling finance-related tasks such as Purchase Orders and Expenses when required.
• Planning and organizing internal and external events.
• Booking complex travel arrangements and preparing itineraries.
• Producing high-quality documentation, including presentations, spreadsheets, reports, agendas, and minutes.
• Performing general administrative duties such as onboarding new joiners, proofreading documents, and formatting.
• Building and maintaining strong relationships with fellow Executive Assistants, PAs, and leadership teams across M&G.

Core competencies required

• Strong EA/PA experience.
• Excellent knowledge of Microsoft Office 365.
• Flexible, reliable, and proactive.
• High attention to detail.
• Action-oriented with the ability to maintain momentum.
• Operate with discretion and integrity.
• Maintain a positive attitude under pressure in a fast-paced environment.
• Can-do approach to all tasks.

Other knowledge and skills required

• Excellent communication and teamwork skills, comfortable with executive management levels.
• Strong interpersonal skills with influencing abilities.
• Ability to build sustainable relationships within the organization.
• Proactive in moving issues forward with clarity.

We value diversity and inclusion at M&G plc, supported by our policies and employee networks, providing opportunities, advice, and support for our diverse communities. We welcome applications from individuals regardless of gender, ethnicity, age, sexual orientation, nationality, disability, or long-term conditions. We also support those in military service or returning from career breaks.

M&G is proud to be a Disability Confident Leader. Candidates with long-term health conditions, disabilities, or neurodivergent conditions are encouraged to apply. If you need assistance or alternative application methods due to disability or additional needs, please contact us at: [e-mail].