Executive Assistant to Director, Hybrid (Westminster)

Newcastle University; Greater London; Hybrid; GBP 33,000 - 34,000; Full time

Benefits offered by this job

Generous holiday package

Health and wellbeing initiatives

Pension schemes

Opportunity to buy additional holiday

Job summary

The Creative PEC, working in partnership with Newcastle University and the RSA, is recruiting an Executive Assistant based at RSA House in London. You will support the Director and senior team across a high‑profile programme delivering research, policy and evidence to shape the nation’s economy.

You will coordinate complex diaries, UK and international travel, and organise meetings and events, contributing to efficient operations and cross‑team collaboration within a dynamic consortium.

Qualifications

• Substantial experience of providing high-quality executive support to senior leaders.
• Experience servicing high-level meetings, including preparing agendas, taking accurate minutes and monitoring actions.
• Substantial experience with online management tools; Microsoft 365, Outlook, Teams, SharePoint and the wider Office suite would be advantageous.

Responsibilities

• Provide first point of contact for internal and external contacts, enquiries and visitors for the Director, representing the public face of the Director and the University.
• Manage confidential issues with discretion and liaise with internal and external colleagues.
• Oversee diary management, draft reports and papers, prepare slide decks, and publication materials with attention to policy and sensitivities.
• Arrange meetings to prioritise urgent matters, check diaries, arrange cover for absences and coordinate conference dates.
• Prepare briefing notes and documents for key meetings, track tasks and actions.
• Arrange internal and external meetings, room bookings, catering, agendas and distribution of papers.

Skills

Executive support

Diary management

Meetings & minutes

Travel coordination

Office administration

Stakeholder management

Discretion & confidentiality

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

The Creative PEC, working in partnership with Newcastle University and the RSA, is recruiting an Executive Assistant based at RSA House in London. You will support the Director and senior team across a high‑profile programme delivering research, policy and evidence to shape the nation’s economy.

You will coordinate complex diaries, UK and international travel, and organise meetings and events, contributing to efficient operations and cross‑team collaboration within a dynamic consortium.