Hybrid Executive Assistant to Director (London)

Newcastle University; Newcastle upon Tyne; Hybrid; GBP 33,000 - 34,000; Full time

Benefits offered by this job

Generous holiday package

Pension schemes

Health and wellbeing initiatives

Job summary

Newcastle University is seeking an Executive Assistant to support the Director and senior team, based at RSA House in London with hybrid working. You will manage complex diaries, coordinate UK and international travel, and organize meetings and events, ensuring smooth daily operations.

You will contribute to improving operational processes, build relationships with stakeholders, and handle confidential matters with sound judgement and tact.

Qualifications

• Substantial experience delivering executive support to senior leaders.
• Experience servicing high-level meetings, agendas and minutes.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Act as first point of contact for the Director and senior team.
• Coordinate diaries, meetings and travel arrangements.
• Prepare briefing notes and supporting documents for key meetings.
• Draft and format publications, reports and slide decks for publication.
• Monitor team mailboxes and support cross-team coordination.

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Education

HND/C or equivalent

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Newcastle University is seeking an Executive Assistant to support the Director and senior team, based at RSA House in London with hybrid working. You will manage complex diaries, coordinate UK and international travel, and organize meetings and events, ensuring smooth daily operations.

You will contribute to improving operational processes, build relationships with stakeholders, and handle confidential matters with sound judgement and tact.