Hybrid Executive Assistant to Director | Proactive Support

West Sussex County Council; Chichester; Hybrid; GBP 38,000 - 40,000; Full time

Benefits offered by this job

Laptop and mobile provided

27 days annual leave (28 after 5 years

Local government pension scheme

Staff discounts via West SussexChoices

Job summary

West Sussex County Council is seeking a confident executive assistant to provide high-level administrative support to the Director for Fire & Rescue Service. This hybrid role combines office and home-based work, with travel across the county as required.

The post is based at WSFRS Headquarters, Chichester, with a Thursday 12 November 2026 interview date. You will manage diaries, prepare briefs and papers, organise travel and events, draft correspondence and handle deadlines while maintaining

Qualifications

• Proven experience at executive level providing secretarial support.
• RSA II or equivalent qualification in Microsoft Office.
• Ability to work in a fast-paced environment with attention to detail.
• Experience coordinating the work of others to ensure service delivery.
• Excellent written communication, diary management and mailbox management.
• Good judgement and problem-solving skills for complex matters.

Responsibilities

• Provide proactive diary management, prioritise meetings and arrange cover when needed.
• Manage correspondence and draft responses for consideration.
• Organise travel, accommodation, processing of expenses and large events/courses.
• Arrange meetings, prepare briefs, take notes/minutes and chase actions.
• Monitor deadlines and respond to complaints or enquiries.

Skills

Diary management

Executive support

Communication

Organization

Travel coordination

Education

RSA II or equivalent

Tools

Word

PowerPoint

Excel

SharePoint

Job description

West Sussex County Council is seeking a confident executive assistant to provide high-level administrative support to the Director for Fire & Rescue Service. This hybrid role combines office and home-based work, with travel across the county as required.

The post is based at WSFRS Headquarters, Chichester, with a Thursday 12 November 2026 interview date. You will manage diaries, prepare briefs and papers, organise travel and events, draft correspondence and handle deadlines while maintaining