Executive Assistant to COO — Hybrid Role with Equity

Valarian Technologies; Greater London; Hybrid; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Equity

Salary

Employer pension

Private health insurance

Hybrid work

Gym memberships

Company retreats

Job summary

Valarian Technologies seeks an experienced Executive Assistant to the COO and leadership team, providing proactive support and front-of-house responsibilities. You will manage calendars, coordinate meetings, and handle travel while ensuring information flows smoothly across the organisation.

You will work closely with the COO and executives in a fast-paced, hybrid London-based environment, supporting special projects and processes with discretion and professionalism.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role (startup or tech experience preferred).
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication.
• High level of discretion and emotional intelligence.
• Proactive, resourceful, and thrives in a fast-paced environment.
• Comfortable with tools like Google Workspace, Slack and project management tools.
• Ability to multitask and prioritise under pressure.
• Flexible, positive attitude and a 'no task too small' mindset.
• Experience supporting C-level executives or founders is preferable.

Responsibilities

• Calendar & Email Management: Coordinate and manage executive calendars, schedule meetings (internal and external), and triage email correspondence.
• Meeting Preparation: Organise agendas, prep materials, and take notes during key meetings; track action items and follow-ups.
• Front of House Support: Greeting guests, handling relevant security measures and keeping in-office meetings on track.
• Travel Coordination: Book travel, accommodations, and build efficient itineraries for domestic and international trips.
• Internal Communication: Serve as a liaison between executives and internal teams, ensuring smooth information flow.
• Project Support: Assist with special projects including research, presentation preparation, and event planning.
• Operational Support: Help establish and improve internal processes, systems, and documentation.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Skills

Executive support

Organization

Communication

Discretion

Fast-paced

Tech aptitude

Tools

Google Workspace

Slack

Project management tools

Job description

Valarian Technologies seeks an experienced Executive Assistant to the COO and leadership team, providing proactive support and front-of-house responsibilities. You will manage calendars, coordinate meetings, and handle travel while ensuring information flows smoothly across the organisation.

You will work closely with the COO and executives in a fast-paced, hybrid London-based environment, supporting special projects and processes with discretion and professionalism.