Executive Assistant to CIO Office | Meetings & Travel

St. James’s Place; Greater London; Hybrid; GBP 24,000 - 36,000; Full time

Benefits offered by this job

28 days' annual leave + bank holidays

Private Medical Insurance

Generous Pension Scheme (10–15%)

Enhanced Parental Leave (26 weeks full

Protection Benefits (critical illness,

EV salary sacrifice scheme

Job summary

St. James’s Place seeks a highly organized Business Assistant to support the Director of the CIO Office and the wider CIO Office within the Investment Division. You will coordinate meetings, travel and major events, acting as a trusted point of contact across the organisation.

The role suits someone who thrives in a busy, collaborative environment, with discretion and professionalism essential for handling sensitive information and senior stakeholders.

Qualifications

• Experience as a Business Assistant, Personal Assistant, Executive Assistant or similar administrative support role.
• Experience managing multiple priorities, collaborators and complex schedules within a fast-paced environment.
• Strong organisational skills paired with excellent attention to detail.
• Confident communication across all levels of an organisation.
• Ability to manage confidential and sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative and operational support to the Director of CIO Office and the leadership team.
• Coordinate engagements and meetings to maximise efficiency.
• Prepare agendas, capture minutes and track actions.
• Support governance processes and paper submissions.
• Coordinate UK and international travel and manage expenses.
• Assist with events, town halls, webinars and team activities.
• Support onboarding and IT requirements for new joiners.

Skills

Organisation & time management

Discretion & professionalism

Communication

Stakeholder engagement

Travel & diary coordination

Tools

Microsoft Office

SharePoint

Job description

St. James’s Place seeks a highly organized Business Assistant to support the Director of the CIO Office and the wider CIO Office within the Investment Division. You will coordinate meetings, travel and major events, acting as a trusted point of contact across the organisation.

The role suits someone who thrives in a busy, collaborative environment, with discretion and professionalism essential for handling sensitive information and senior stakeholders.