Business Assistant

St. James’s Place; Greater London; Hybrid; GBP 24,000 - 36,000; Full time

Benefits offered by this job

28 days' annual leave + bank holidays

Private Medical Insurance

Generous Pension Scheme (10–15%)

Enhanced Parental Leave (26 weeks full

Protection Benefits (critical illness,

EV salary sacrifice scheme

Job summary

St. James’s Place seeks a highly organized Business Assistant to support the Director of the CIO Office and the wider CIO Office within the Investment Division. You will coordinate meetings, travel and major events, acting as a trusted point of contact across the organisation.

The role suits someone who thrives in a busy, collaborative environment, with discretion and professionalism essential for handling sensitive information and senior stakeholders.

Qualifications

• Experience as a Business Assistant, Personal Assistant, Executive Assistant or similar administrative support role.
• Experience managing multiple priorities, collaborators and complex schedules within a fast-paced environment.
• Strong organisational skills paired with excellent attention to detail.
• Confident communication across all levels of an organisation.
• Ability to manage confidential and sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative and operational support to the Director of CIO Office and the leadership team.
• Coordinate engagements and meetings to maximise efficiency.
• Prepare agendas, capture minutes and track actions.
• Support governance processes and paper submissions.
• Coordinate UK and international travel and manage expenses.
• Assist with events, town halls, webinars and team activities.
• Support onboarding and IT requirements for new joiners.

Skills

Organisation & time management

Discretion & professionalism

Communication

Stakeholder engagement

Travel & diary coordination

Tools

Microsoft Office

SharePoint

Job description

Posted on: 05/11/2026 – Application Deadline: 13/11/2026

Are you ready tochart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success.This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance:

Location: London - Lombard Street Office

Workplace Type: On-Site

Employment Type: Permanent

Seniority: Entry Level

About the Role

We are seeking a highly organised and proactive Business Assistant to support the Director of CIO Office and the wider CIO Office within our Investment Division. This is an exciting opportunity to work within an important area of the business, providing trusted support to senior leaders and helping to ensure the smooth running of key activities across the division. You'll act as a central coordinator, building strong relationships with collaborators across St. James's Place and working alongside Business and Executive Assistants across the organisation.

No two days will be the same. You will support senior collaborator engagement and coordinate key meetings. You will also assist with major events, travel arrangements and business priorities. Your role is crucial in helping leaders focus on their most important responsibilities. This role would suit someone who thrives in a fast-paced environment, enjoys building strong relationships and takes pride in delivering an outstanding service with professionalism and discretion.

What You'll Be Responsible For

You'll provide comprehensive administrative and operational support to the Director of CIO Office and the wider leadership team, helping to ensure priorities are delivered efficiently and effectively.

Key responsibilities will include:

• Arranging speaker requests and coordinating engagement opportunities for Investment Specialists and senior collaborators across the business.
• Coordinating complex diaries, meetings and collaborator schedules to maximise efficiency and effectiveness.
• Preparing meeting agendas, capturing minutes and tracking actions to ensure commitments are delivered.
• Supporting Board and Committee governance processes, including coordinating paper submissions and review timelines.
• Coordinating UK and international travel, preparing itineraries and managing associated expenses.
• Supporting procurement processes, including purchase orders, invoices and payment administration.
• Coordinating onboarding activities and IT requirements for new joiners.
• Managing delegated absence and holiday administration.
• Supporting the planning and delivery of events, town halls, webinars, off-sites, leadership meetings and team activities.
• Acting as a trusted point of contact for internal and external collaborators, visitors and colleagues.
• Providing flexible support across the CIO Office and the wider division as business requirements evolve.

About You

You'll be someone who enjoys being at the centre of a busy, collaborative environment and takes pride in keeping things organised, running smoothly and moving forward. You'll be confident working with senior team members, comfortable managing multiple priorities and able to remain calm and professional when plans change.

You'll have excellent attention to detail, strong organisational skills and a proactive approach that enables you to identify solutions before problems arise. You'll be trusted with sensitive information, so discretion, professionalism and sound judgement are essential.

Most importantly, you'll bring a positive, can-do attitude and enjoy developing strong relationships across teams, helping others succeed whilst maintaining high standards of service and support.

• Previous experience in a Business Assistant, Personal Assistant, Executive Assistant or comparable administrative support role.
• Experience managing multiple priorities, collaborators and complex schedules within a fast-paced environment.
• Strong organisational skills paired with excellent attention to detail.
• Confident communication skills with the ability to build positive relationships across all levels of an organisation.
• Ability to manage confidential and sensitive information with discretion.
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
• Ability to work proactively, solve problems independently and adapt to changing priorities.
• Commitment to maintaining a strong office presence (four days per week) and providing hands-on support to collaborators.
• Experience supporting senior leaders within Financial Services or a regulated environment.
• Experience managing both domestic and international travel arrangements, as well as expense reporting.
• Familiarity with governance processes, including supporting Board or Committee meetings.
• Experience supporting team events, leadership meetings, webinars or large-scale business activities.
• Familiarity with SharePoint and maintaining shared information repositories.
• Understanding of the Financial Services sector and the wider regulatory environment.

Special Requirements

You'll enjoy being part of a collaborative office environment, with some flexibility for home working and occasional adjustments to working hours to support key business priorities.

What's in it for you?

Whatever stage of life you're in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.

In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you'll benefit from a market-leading benefits package tailored to support your wellbeing, financial security, and family life.

Our benefits include:

• 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
• Private Medical Insurance – company-funded cover for you and your immediate family
• Generous Pension Scheme – a non-contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice
• Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
• Protection Benefits – company-funded critical illness cover, income protection, and life assurance
• EV salary sacrifice scheme through Tusker

Reasonable Adjustments
We're an equalopportunities employer and want to ensure our recruitment process is accessibleand inclusive for all, if you require reasonable adjustment(s) at any stageplease let us know by emailing us at [e-mail]