Executive Assistant to CEO | Travel & Personal Concierge

Lily Shippen; City Of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

Lily Shippen in the UK is seeking a Senior Executive Assistant to serve as the CEO’s trusted right hand. Based in the UK with London meetings, you’ll deliver seamless business and private support across multiple countries and time zones, autonomously driving priorities and building a lasting partnership at a critical growth stage.

The role requires full ownership of the CEO’s complex schedule, inbox management, travel planning, and high-level liaison with senior executives and external clients.

Qualifications

• Exceptional organisational ability and meticulous attention to detail.
• Outstanding diary and inbox management with senior stakeholders.
• Strong written and verbal communication, across cultures and time zones.
• High discretion, confidentiality, and trust in handling sensitive info.
• Proactive, resourceful, and able to work independently with limited supervision.

Responsibilities

• Own the CEO’s complex schedule, including diary management and meetings across time zones.
• Manage inbox prioritisation to keep the CEO responsive to high-value priorities.
• Plan international travel and prepare detailed itineraries; coordinate logistics.
• Lead meeting prep, action tracking, and follow-up with internal/external stakeholders.
• Provide personal diary management and household administration; manage expenses.
• Offer lifestyle concierge support and assist with ad-hoc projects to ensure smooth operations.

Skills

Exceptional organisational ability

Diary & inbox management

Excellent written & verbal comms

Discretion & confidentiality

Independent working

Job description

Lily Shippen in the UK is seeking a Senior Executive Assistant to serve as the CEO’s trusted right hand. Based in the UK with London meetings, you’ll deliver seamless business and private support across multiple countries and time zones, autonomously driving priorities and building a lasting partnership at a critical growth stage.

The role requires full ownership of the CEO’s complex schedule, inbox management, travel planning, and high-level liaison with senior executives and external clients.