Executive Assistant to CEO & Leadership Team (Part-Time)

Hachette UK Distribution Limited; East Hagbourne; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

35 days annual holiday including Bank

Pension Plan

Life Assurance

Discounts on books

Staff Events

Free onsite parking

Free tea and coffee

Job summary

Hachette UK Distribution Limited in the UK is seeking an accomplished Executive Assistant to provide trusted administrative and organisational support to the CEO, with ad hoc support for the leadership team. You’ll help keep day-to-day operations running smoothly, ensuring the CEO can focus on key priorities and assisting the successful delivery of events at our site.

This is a varied, hands‑on role for someone who enjoys anticipating needs, solving problems and bringing order to a fast‑moving

Qualifications

• Proven experience supporting senior executives as an Executive Assistant or similar role.
• Excellent organisation, prioritisation and forward-planning skills with the ability to manage changing demands and deadlines.
• Strong written and verbal communication skills with the ability to reflect the CEO’s and company’s tone.
• Experience coordinating events, venues, catering and third‑party suppliers.
• Experience supporting projects, presentations and senior leadership teams.
• Confident using Microsoft Word, Excel, Outlook and PowerPoint, with the ability to learn new systems and processes.
• Sound judgement, initiative and confidence working independently.
• Collaborative, credible and approachable style with strong stakeholder‑management skills.
• Exceptional attention to detail and a proactive, can‑do approach.
• Ability to remain calm under pressure and handle sensitive information with complete confidentiality and discretion.

Responsibilities

• Manage a busy, fast-moving diary, balancing competing priorities and resolving clashes before they arise.
• Review and prioritise emails, calls and invitations, responding directly or drafting correspondence on behalf of the CEO.
• Maintain efficient inbox and file‑management systems for key information and documents.
• Organise regular meetings with internal and external stakeholders.
• Draft and coordinate site communications, bringing together contributions from across the business.
• Prepare, format and proofread high-quality presentations, reports and confidential documents.
• Plan off‑site strategy days, client meetings, lunches and evening events, working closely with venues and suppliers.
• Coordinate site events in partnership with third‑party suppliers and Facilities teams.
• Support projects through activity coordination, action tracking, data analysis and presentations

Skills

Executive support

Diary management

Organisational skills

Communication skills

Event coordination

Project coordination

Stakeholder management

Discretion and confidentiality

Attention to detail

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Hachette UK Distribution Limited in the UK is seeking an accomplished Executive Assistant to provide trusted administrative and organisational support to the CEO, with ad hoc support for the leadership team. You’ll help keep day-to-day operations running smoothly, ensuring the CEO can focus on key priorities and assisting the successful delivery of events at our site.

This is a varied, hands‑on role for someone who enjoys anticipating needs, solving problems and bringing order to a fast‑moving