Executive Assistant to CEO | Governance & Events

Allen Associates; East Hagbourne; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Hybrid work

30 days holiday + Bank Holidays

Pension scheme

Health cash plan

Life assurance

Employee discounts

Wellbeing programmes

Job summary

Allen Associates is seeking a PA to the CEO on a hybrid basis, with on-site requirements as needed. The role covers diary management, travel bookings, board-minute taking, and liaison with senior stakeholders.

You will support governance processes, assemble materials, and help drive efficiency using digital tools and AI. Applicants should have proven experience supporting a CEO or senior team, excellent organisational skills, and strong MS Office proficiency.

Qualifications

• Proven experience supporting CEO/senior leadership.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Word, Excel, Teams and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute-taking, board reporting, and governance processes.
• Ability to work with senior stakeholders and handle sensitive information.

Responsibilities

• Managing complex diaries and scheduling appointments to optimise the CEO’s time.
• Coordinating travel arrangements and accommodation for meetings and events across various locations.
• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.
• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administering correspondence, emails, and priorities to facilitate operational efficiency.
• Assisting with high-level project coordination and liaising with senior leadership and Board members.
• Supporting event planning and participation in industry engagements and conferences.
• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.

Skills

Diary management

Travel coordination

Minute-taking

Stakeholder communication

Email management

Project coordination

Event planning

AI tools

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

Allen Associates is seeking a PA to the CEO on a hybrid basis, with on-site requirements as needed. The role covers diary management, travel bookings, board-minute taking, and liaison with senior stakeholders.

You will support governance processes, assemble materials, and help drive efficiency using digital tools and AI. Applicants should have proven experience supporting a CEO or senior team, excellent organisational skills, and strong MS Office proficiency.