Senior Executive Assistant | Hybrid, Travel & Calendar Pro

Allen Associates; Bicester; Hybrid; GBP 34,000 - 46,000; Full time

Benefits offered by this job

Free parking

Excellent transport links

25 days annual leave

Life assurance

Income protection

Pension contributions

Retail discounts

Job summary

Allen Associates in North Oxford is seeking an experienced Executive Assistant to support senior Directors with complex calendars, travel logistics, and polished communication. You will coordinate meetings, prepare presentations, and manage internal and external schedules to ensure smooth operations.

The ideal candidate has extensive diary management experience, excellent organisational skills, and strong proficiency in Microsoft Office Suite, Salesforce, SharePoint, and PowerBI, with fluent

Qualifications

• Extensive diary management experience, supporting senior Directors.
• Highly organised and detail-oriented with strong multitasking.
• Proficient in Microsoft Office Suite and Outlook; confident with PowerBI, Salesforce and SharePoint.
• Excellent written and verbal communication in English.

Responsibilities

• Coordinate and schedule meetings for senior leaders with attention to deadlines.
• Prepare presentations and materials for brand meetings; support Directors with key deliverables.
• Manage full calendars including calls, meetings and travel in partnership with Travel Department.
• Handle travel bookings (flights, taxis, hotels) per business needs.
• Log meetings and update reports in Salesforce; maintain central contact lists on SharePoint.

Skills

Diary management

Organised

MS Office

PowerBI

Salesforce

SharePoint

English fluent

PowerPoint

Tools

Salesforce

SharePoint

PowerBI

Microsoft Office

Job description

Allen Associates in North Oxford is seeking an experienced Executive Assistant to support senior Directors with complex calendars, travel logistics, and polished communication. You will coordinate meetings, prepare presentations, and manage internal and external schedules to ensure smooth operations.

The ideal candidate has extensive diary management experience, excellent organisational skills, and strong proficiency in Microsoft Office Suite, Salesforce, SharePoint, and PowerBI, with fluent