Executive Assistant to CEO — Fully Remote

Replika

England

Remote

GBP 40,000 - 60,000

Full time

14 days+

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Job summary

Replika is seeking an experienced Executive Assistant/Operations Coordinator to support the CEO across multiple time zones. This hands-on role focuses on calendar management, briefing preparation, and ensuring external commitments stay on track.

You will also handle immigration and travel logistics, draft communications in the CEO's voice, and keep hiring moving across regions. The ideal candidate has 3–5+ years of EA/PA experience in a fast-paced startup, exceptional written English, and a

Qualifications

3–5+ years as an EA/PA to a founder or C-level executive.
Excellent written and verbal English, with the ability to draft as the CEO.
Highly organized, detail-oriented, and proactive in a fast-moving startup.
Experience coordinating travel, visas, and schedules across multiple time zones.

Responsibilities

Own the CEO's calendar and inbox, confirm external meetings, and pre-brief before engagements.
Prepare briefs for meetings with key stakeholders and questions.
Provide status updates that pre-empt follow-ups and clarify the bigger picture.
Manage immigration and travel end-to-end: visas, documents, flights, hotels, transport.
Handle one-off tasks for the CEO/VP of Ops, tracking progress and blockers.
Read across internal channels to anticipate work before it's assigned.
Draft communications in the CEO's voice when asked (DMs, X, introductions).
Keep the recruiting process moving: schedule across timezones and chase candidates.
Close tasks publicly in the original thread and summarize outcomes.